MASTER 

NEGATIVE 
NO.  95-82339- 6 


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Author: 

U.S.  Interstate  Commerce 
Commission 

Title: 

Regulations  to  govern  the 
destruction  of  records  of.. 

Place: 

Washington,  D.C 

Date: 

1914 


COLUMBIA  UNIVERSITY  LIBRARIES 
PRESERVATION  DIVISION 

BIBLIOGRAPHIC  MICROFORM  TARGET 


MASTER  NCQATIVE  i 


ORIGINAL  MATERIAL  AS  FILMED  -  EXISTING  BIBLIOGRAPHIC  RECORD 


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U«S«    Interstate  oomniieroe  oomnissioa* 

Regulations  to  gown  the  destraotion  of  recordt 
of  steam  roads,  prescribed  by  the  Interstate  ooifr- 
merce  oomnissioDf  in  aMordanoe  with,  seotion  20 
of  the  aot  to  regulate  oonBnerce*    Issue  of  1914, 
effectiv©  on  July  1,  1914...     Washington,  Govt, 
print,  off.,  1914# 

46  p«  22 


Volume  of  pamphlets. 

Bound  with}  U«S#        Interstate  eonission* 
Rules  pertaining  to^^gf  operating  statistics  of 
j.arge  stew  railways »  1919, 


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REGULATIONS 

TO  GOVERN  THis 

DESTRUCTION  OF  RECORDS 

OF  , 

STEAM  ROADS 

PRESCRIBED  BY  THE 

INTERSTATE  COMMERCE  COMMISSION 

IN  ACCORDANCE  WITH  SECTION  20  OP 
THE  ACT  TO  REGULATE  COMMEBCB 


ISSUE  OP  1914 

JQ^yMive  4m  Juiif  X,  1914 

(Supeneding  and  canceling  ordm  dftted  June  10,  ^910, 
Jime  8, 1911,  and  October  7, 1912) 


WASHINGTON 
GOVERNMENT  PRINIINO  OFUGB 
1914 


SCHOOL  OF  BUSINESS 
OOLUMBIA  UNIVERSITY 


REGULATIONS 

TO  GOVERN  THE 

DESTRUCTION  OF  RECORDS 

OF 

STEAM  ROADS 

P^USSC^UhBE^)  SISr  T^IE 

INTERSTATE  COMMERCE  COMMISSION 

IN  ACCORDANCE  WITH  SECTION  20  OF 
THE  ACT  TO  REGULATE  COMMERCE 


ISSUE  OF  1914 
Wfe^iive  <m  «Jfcl{f  1, 1914: 

(Superseding  and  canceling  orders  dated  June  10, 1910, 
June  8, 1911,  and  October  7, 1912) 


WASHINGTON 
GOVERNMENT  PRINTING  OYWiSM 
1914 


nS  INTERSTATE  COMMERCE  COMMISSION 


James  S.  Harlan,  0/  Illinois. 
JuDBON  C.  Clbmsnts,  of  Oeorgta. 
Smut  E.  Clabk,  cf  Iowa. 
Chaslbb  0.  MoC^OBD,  of  Kmtueky. 
Balthasab  H.  Meter,  of  Wiaeanain. 
Henry  C.  Hall,  of  Colorado. 
WiNTHBOP  M.  Daniels,  of  New  Jersey. 

QsoBOS  B.  McQnmr,  SeenUay. 


^         Unttr^riitft  (&mmmt  (OjomttiwfaQt 

/  Sapplemeat  to  Regulatiass  to  Govern  the  Destrocttoii  of  Records  of 
X  Steam  Roads,  Issue  of  1914. 

V  ■ 

>  At  a  General  Session  of  the  INTERSTATE  COMMERCE 
COMMISSION,  held  at  its  office  in  Washington,  D.  C- 
on  the  28th  day  of  June,  A.  D.  1915. 

The  matter  of  the  determination  of  the  operating,  accounting,  and 
financial  papers,  records,  books,  blanks,  tickets,  stubs,  and  docu- 
ments of  steam  roads  which  may,  after  a  reasonable  time,  be  destroyed 
being  under  consideration,  the  following  order  was  entered: 

h  %B  ordered,  That  the  Regulations  to  GoTem  the  Destruction  of 
Records  of  Steam  Roads,  Issue  of  1914,  prescribed  under  an  order 
of  the  Commission  entered  on  June  1,  1914,  be,  and  the  same  are 
hereby,  amended  so  that  items  96c  and  176  of  paragraph  20,  shall 
read  as  follows : 

LIST  OF  ACCOmflB,  UEOORDS,  AND  MBMORANOA. 


TVfff  lilftiwi  fli  <f  f  iMiiiti,  flic* 


Pflciodtobfl 


96.  Tickets  and  checks: 

(c)  Used  mileage  books  and  scrip  books  on 
which  the  name  of  user  is  shown  and  pas- 
Ben|g;er-fare  credentials,  tiie  reports  of 
which  showing  their  sale  or  issue  have 
been  audited;  coupons,  auditor's  stubs, 
contract  portion  signed  by  purchaser  and 
other  detachmmits  bom  such  hooks  on 
which  transportation  has  been  performed; 
and  identification  slips  required  by  the 
conditions  of  any  of  these  tickets. 

(oc)  Used^  mileage  books  and  scrip  books  on 
which  the  name  of  the  user  is  not  shown, 
the  reports  of  which  showing  their  sale  or 
issue  have  been  audited,  and  the  coupons, 
auditors'  stubs  and  other  detachments 
from  such  books  on  which  transportation 
h£L^  been  perioraied. 
176.  Railway  mail  service: 

(a)  Records  and  reports  of  mail  weighing,  mail 
Iftiliufes,  ana  detentions,  fines,  deduc- 
tions, and  irregularities. 

{b)  Records  and  reports  of  mail  pouches  re- 
ceived and  distributed. 


6  mpntha. 


Optional. 


3  years. 


It  is  further  ordered.  That  this  order  shell  become  effectiye  on  July 
1, 1915. 
By  the  Commission: 

Oeorob  B.  McOintt, 

Secretary. 


WASHINGTON  :  60TBBNMKNT  PRINTING  OFFICB  :  1»1B 

SCHOOL  OF  BUSINESS 
OOLUMBIA  UNIVERSITY 


ilttteratate  (Baaamm  (HmmiBsUm 

liaBititnbm 


UfltM 


mminji 


In  the  Matter  id  Regulations  to  Govern  the  Destruction  of  Records 

of  Stem  Roads,  Issue  of  1914. 


At  a  General  Session  of  the  INTERSTATE  COMMERCE 

COMMISSION,  held  at  its  office  in  Washington, 
D.  C,  on  the  4th  day  of  November,  A.  D.  1919. 

The  matter  of  the  determination  of  the  operating,  accounting,  aiid 
inancial  papers,  records,  books,  blanks,  tickets,  stubs,  and  docu- 
ments of  steun  roads  which  may,  after  a  reasonable  time,  be  de- 
stroyed, being  under  oonsideraldon,  the  following  order  was  entered: 

It  is  ordered^  That  the  Regulations  to  Govern  the  Destruction  of 
Kecords  of  Steam  Roads,  Issue  of  1914,  prescribed  under  an  order  of 
the  Commission  entered  on  June  1, 1914,  be,  and  the  same  are  hereby, 
amended  so  that  item  5  of  paragraph  20  shall  read  as  follows: 


Ocfcr^^tion  of  accovats, 

Period  to  be  retained. 

S.  Corporate  elections: 

(a)  Proxies  of  holders  of  voting  securities. 

2  feara 

(Z>)  Lists  of  holders  of  voting  securities  presented 

at  meetinga 

6  yeara 

(o)  Qualification  oaths  of  judges  of  election. 

OptionaL 

\d)  Qualification  oaths  of  directors. 

Optional. 

(e)  Ballots  cast  and  tabulations  of  vote. 

2  years. 

(/)  Judges  reports  of  election  results. 

2  years. 

It  is  further  ordered^  That  this  order  shall  become  effective  on 
December  1,  1919. 
By  the  Commission: 

Gbobgb  B.  MoGnrrr, 

Secretary. 

157846-^ 


WASKuexoir :  aofUuriauiT  pujizxHa  owncm :  imo 


SCHOOL  OF  BUSINESS 
COLUMBIA  UNIVERSITY 


> 


4h 


CONTENTS. 


Order  of  the  Commiaaioii  »  _  g 

Introductory  letter   7 

Special  note   g 

Destruction  authorized  

Officer  having  supervision  of  destruction   n 

Written  authority  of  officer  having  supervision  of  destruction   12 

CertificateB  of  destruction   j2 

GrematiQii  coomiittee  for  the  destruction  of  certain  records   13 

Joint  bureaua  and  agendee   13 

Konoperating  companies     14 

Method  of  destruction  

Accidental  destruction  of  accounts,  zeooids,  and  memoranda    14 

Duplicate  accounts,  records,  and  memoranda    14 

List  of  accounts,  records,  and  memoranda,  and  periods  of  retention   16 

General  and  finaneiai     15 

Revenues    

Expenditures   jg 

Claims   20 

Traffic  :.   21 

Purchases  an  d  stores   23 

Shops  and  enginehouses   25 

Way  and  structures   26 

Transportation  ^ ,  _  26 

Agencies  and  yards   28 

Statistics  ^   32 

Joint  associations,  bureaus,  and  similar  agencies   33 

Miscellaneous   35 

Appendix   37 


At  a  General  Session  of  the  INTERSTATE  COMMERCE 
COMMISSION,  held  at  its  office  in  Washii^tOEi,  D. 
on  the  1st  day  of  June,  A.  D.  1914. 

The  matter  of  the  determmation  of  the  operating,  accounting,  and 
financial  papers,  records,  books,  blanks,  tickets,  stubs,  and  docu- 
ments of  steam  roads  which  may,  after  a  reasomible  time,  be  de- 
stroyed being  imder  consideration,  the  following  order  was  entered: 

R  %8  ordered,  That  the  Regulations  to  OoYem  the  Destruction  of 
Records  of  Steam  Roads,  Issue  of  1914,  a  copy  of  wiiich  is  now  before 
this  Commission,  be,  and  they  hereby  are,  approved;  that  a  copy 
thereof  duly  authenticated  by  the  Secretary  of  the  Commission  be 
fiJed  in  its  archives,  and  a  second  copy  thereof,  in  like  manner 
authenticated,  be  filed  in  the  office  of  the  Division  of  Carriers' 
Accounts;  and  that  each  of  said  copies  so  authenticated  and  filed 
shall  be  deemed  an  original  record  thereof. 

It  is  further  cfdered.  That  the  said  Regulations  be,  and  they  hereby 
are,  prescribed  for  the  use  of  carriers  by  rail  (exclusive  of-  electric 
railways)  subject  to  the  provisions  of  the  Act  to  Regulate  Commerce, 
as  amended,  in  the  destruction  of  their  accoimts,  records,  and  memo- 
randa; and  that  a  copy  of  the  said  Regulations  be  sent  to  each  and 
every  such  carrier  and  to  each  and  evecy  recdver  or  operating  trustee 
of  any  such  carrier. 

h  i8  further  crdered.  That  each  and  every  such  carrier,  and  each 
and  every  receiver  or  operating  trustee  of  any  such  carrier,  be,  and 
hereby  is,  permitted  to  destroy  the  accounts,  records,  and  memoranda 
named  or  described  in  the  said  Regulations,  after  preserving  the 
same  for  the  periods  of  time  respectively  specified  and  upon  com- 
plying with  the  requirements  of  the  Regulations. 

It  is  further  crd^red.  That  all  accounts,  records,  and  memoranda  of 
such  carriers,  other  than  those  the  destruction  of  which  is  permitted 
in  the  said  Regulations,  shall  remain  under  the  prohibition  of  destruc- 
tion contained  in  section  20  of  the  Act  to  Regulate  Commerce,  as 
amended:  Provided j  however,  That  in  case  any  such  carrier  desires 
to  destroy  any  accoimts,  records,  or  memoranda  other  than  those 
hereinafter  named  it  may  petition  the  Commission  to  that  effect, 
exhibiting  a  full  and  detailed  description  of  the  accounts,  records, 
or  memoranda  in  question,  clearly  explaining  their  character,  thmr 
use,  and  their  purpose;  it  being  understood  that  any  order  entered 
by  the  Commission  on  any  such  petition  shall,  unless  otherwise  pro- 

6 


6 


DESTBUCHON  OF  BECOfiDS  OF  STEAM  BOADS. 


vided,  be  limited  in  its  force  aad  effect  to  the  particular  carrier 
presenting  such  petition. 

R  i»  further  orderedy  That  the  said  Kegulations  to  Govern  the 
Destniction  of  Records  of  Steam  Eoads^  Issue  of  1914,  shall  become 
iffeclt?®  m  July  1,  1914,  ind  tiutt  tlds  order  ibail  nqpoorsede  and 
cftncel  the  ord«n  oi  June  10,  1910,  Jime  8,  1911,  and  Oetober  7, 
1912,  m  the  matter  of  the  destruction  of  records  of  steam  roads. 

By  the  Commission. 

[ssAL..]  Geo&gb  B.  McGintt, 

Secretary, 


INTRODUCTOKY  LETTEIL 


iHTBBflTAn  GaMMBBOB  CbniiisaiOH,  ' 
DmaioN  OF  Cabbibbs'  Accouotb, 

Waalwngton,  D,  C,  June  1, 1914- 

To  Officers  of  Steam  K  ail  ways: 

In  formulating  these  regulations  governing  the  destruction  of  rec- 
ords of  steam  roads,  it  was  the  aim  to  have  the  list  of  accounts,  records, 
and  memoranda  therein  as  complete  as  possible,  so  as  to  afford  the 
camero  the  greatest  amount  of  relief  that  can  properly  be  given. 

Accounting  Seriea  Circular  No.  dS,  containing  the  regulations  in 
tentative  form  was  submitted  to  all  steam  roads  for  criticisms  regard- 
ing the  records  covered  and  suggestions  regarding  additional  records 
to  be  included,  and  due  consideration  was  given  to  all  responses 
received. 

In  the  preparation  of  these  regulations  the  Commission  has  had 
the  cooperation  of  the  Association  of  American  BaUway  Accounting 
OfiSoecs  and  of  its  Standing  Committee  on  Corporate,  Fiscal,  and 
Qeoeral  Accounts. 

Fred  W.  Sweney, 
Chief  Examiner  of  AccourUs* 

1 


SPECIAL  NOTE 


The  following  extract  from  sectioii  20  of  the  Aet  to  Begulate  CSom- 
merce  is  here  quoted  lor  conYement  refmnce  thmto  by  carriem: 

Any  person  who  shall  willfully  make  any  false  entry  in  the  accounts  of  any  book  of 
•ccounts  or  in  any  record  or  memoranda  kept  by  a  carrier,  or  who  shall  willfully 
diestroy,  mutilate,  alter,  or  by  any  other  means  or  device  falsify  the  record  of  any  such 
account,  record,  or  memoranda,  or  who  shall  willfully  n^lect  or  fail  to  make  full, 
true,  and  correct  mtiiee  in  such  accounts,  records,  or  memoranda  of  all  facts  and 
transactions  appertaining  to  the  carrier's  buainesB,  or  shall  keep  any  other  accounts, 
records,  or  memoranda  than  those  prescribed  or  approved  by  the  Oomminon,  shall 
be  deemed  guilty  ol  a  misdemeaDor,  and  ahall  be  subject,  upon  conviction  in  any 
oomrt  of  tiie  United  Sti^  of  competent  jmaiffiction,  to  a  fine  of  110^ 
sHid  ddlan  nor  more  llian  five  thousand  doUaiB  or  imiidaonment  lor  a  term  not  less 
than  one  year  nor  more  than  three  yeaia,  or  both  such  fine  and  imprisonment:  Pm- 
vided,  That  the  Oommission  may  m  its  discretimi  issue  orders  i^edfying  such  oper- 
ating, accounting,  or  financial  papers,  records,  boolo,  Uanloi,  tickets,  atubs,  or  docu- 
ments of  carriers  which  may,  after  a  reascmaUe  time,  be  destroyed,  and  praaoAii^ 
the  length  of  time  such  boolQi,  pi^Mra,  or  doeoments  ihaU  to 

Hiese  regulations  pertain  only  to  the  accounts,  records,  and 
memoranda  named  or  described  herein.  All  accoimts,  records,  aad 
memoranda  not  indicated  in  the  regulations  remain  under  the  pro- 
hibition of  destruction  contained  in  section  20  of  the  act. 

It  is  not  intended  that  these  regiilati<nis  shall  be  interpreted  m 
roqtdiing  that  the  records  herem  named  diall  be  installed,  yrbm  such 
records  are  not  already  kept  by  a  company. 

Carriers  which,  previous  to  July  1,  1914,  have  filed  resolutions 
designating  persons  to  have  authority  over  the  destruction  of  records, 
in  compliance  with  previous  orders  of  the  Interstate  Commerce  Com- 
mission in  the  matter  of  the  destruction  of  records  of  steam  reads, 
are  not  required  to  file  additional  resolutions,  if  those  already  filed 
compty  with  the  rog^ticMia  here  iasoad. 

29388*— 14  2  ^ 


REGULATIONS  TO  GOVERN  THE  DESTRUCTION  Of 

mCOm  OF  STEAI  ROADS. 


Destruction  authorized. 

1.  Carriers  may  destroy  the  acoounts,  records,  and  memoraada 
named  in  paragraph  20  (other  than  those  marked  'Termai^tly'') 
at  their  option  after  having  preserved  th^  for  the  specified  periods 
of  time  and  upon  complying  with  the  requirements  of  these  regula- 
tions. 

Officer  having  supervision  of  destruction. 

2.  An  officer,  or,  where  necessities  require,  two  officers,  should  be 
appointed  by  the  Boazd  of  Diiec^oiB  to  have  superviabn  of  the 
destruction  of  acoounts,  records,  and  memoranda.  Such  officer  or 
officers  may  be  given  (a)  general  supervision  of  the  destruction  of 
all  accounts,  records,  and  memoranda  the  destru(5tion  of  which  is 
permitted  by  these  regulations,  or  (h)  authority  over  the  destruction 
of  such  of  these  accoimts,  records,  and  memoranda  as  may  be  sped- 
fied  by  the  Board  of  Directors.  A  copy  of  the  resolution  of  appoint- 
ment shall  be  filed  with  the  Commission  before  the  destruction  of 
any  of  the  accounts,  records,  or  memoranda  iuTobred.  Pending 
tteHon  by  the  Board  of  Directors,  an  appointment  by  an  executive 
committee,  or  by  a  similarly  authorized  committee  of  the  Board  of 
Directors,  shall  have  the  same  effect  as  if  made  by  the  Board  of 
Directors. 

3.  If  the  property  of  a  carrier  is  in  the  hands  of  a  reodver  or  oper- 
atii^  trustee,  the  officer  or  officers  to  have  supervision  of  the  de- 
struction of  acoountd,  records,  and  memoranda  shall  be  designated 
by  the  receive  or  trustee.  A  copy  of  the  order  of  the  receiver  or 
trustee  designating  such  officer  or  officers  shall  be  filed  with  the  Com- 
mission before  the  destruction  of  any  of  the  accounts,  records,  or 
memoranda  involved. 

4.  In  designating  an  officer  to  have  general  supervision  of  the 
destruction  of  accounts,  records,  and  memoranda  it  would  be  prefer- 
able to  deg%nate  by  title  only,  ra^r  lhan  by  name  and  title,  and 
thus  obviate  the  necessity  of  fiting  a  new  resolution  each  time  a 
successor  in  the  office  is  appointed. 


12 


D£STBUCTION  OF  BECOBDS  OF  STEAM  EOAOB. 


Written  authority  of  officer  having  supervision  of  destruction. 

5.  Wma.  any  amumts,  records,  or  memoianda  aie  to  be  destroyed, 
an  ofScer  having  supervkion  of  the  dfistroetion  of  aooomits,  records, 
or  memoranda  (as  designated  in  compliance  vnth  paragraphs  2  and  3) 
shall  issue  a  written  authority  to  the  person  or  persons  by  whom  the 
accounts,  records,  or  memoranda  are  to  be  destroyed  (except  as  pro- 
vided for  in  paragraph  19).  This  written  authority  shall  state  in  a 
formal  manner: 

Ffnt  ThepenonorpenoiisivliosedatyitfllianbetodeB^^ 
Of  DMOiofttiida  nained; 

Seoomd.  A  Bsl  of  the  aooouiitB,  recortb,  or  memcmuKla  to  be  dCBtioy«d,  ^xprened 
oiliier  m  fom  numbers  or  by  deteriptlv  titles;  mad. 

Third.  The  period  or  periods  coToed  by  the  aceeontB,  lecofde,  or  memoniBiia  the 
deetnictioiiof  wbUsh  m  suthoiiaed. 

6.  The  authority  (a)  may  be  confined  to  certain  accoimts,  records, 
and  memoranda  which  have  been  retataed  for  the  periods  of  time 
specified  in  these  regulations  and  which  the  carrier  then  desires  to 
destroy,  or  (b)  may  be  of  continuing  ^ect,  applying  to  any  or  all  of 
the  aeoonnts,  records,  and  memoranda  named  hereui  as  the  periods 
of  retention  of  such  aeeomiits,  xeoofd%  dr  miamaada  attoai  the 
limits  specified  heroBi. 

7.  Such  written  authority,  or  a  certified  copy  thereof,  shaU  be  filed 
in  the  office  of  the  issuing  officer  as  a  permanent  part  of  the  carrier's 
records.  It  is  not  required  at  present  that  copies  of  the  written 
anthorities  be  filed  with  the  Commission. 

Certificates  of  destrncti<ui. 

8.  The  person  or  penoQs  upon  whim  deTolves  the  duty  of  the  dixeet 
eiiperTisiion  ol  the-destnifition  of  the  accounts,  records,  or  memoranda 
imMMhe  authority  referred  to  in  paragraphs  5  and  6  shall  make  cer- 
tificate (except  as  provided  for  in  paragraphs  11,  18,  and  19)  setting 
forth  that  the  accounts,  records,  or  memoranda  listed  in  the  said 
authority  have  been  destroyed  and  that  no  other  accounts,  records,  or 
memoranda  than  those  so  listed  have  been  destroyed  therewith. 

9*  If  an  authority  aa  referred  to  in  paragn^>h  6  (h)  is  given,  a  cer- 
lifieale  d  destmetifm  shall  be  made  lislai^  either  by  form  numbers 
or  descriptive  titles  the  accoimts,  records,  and  memoranda  destroyed, 
naming  the  period  or  periods  covered  by  the  accounts,  records,  or 
memoranda,  and  stating  that  no  other  accounts,  records,  or  memo- 
randa than  those  so  listed  have  be^  destroyed  therewith.  £ither  (a) 
a  separate  c^iificate  shall  be  made  each  time  any  accoimts,  records, 
or  memoranda  are  deetroyed,  or  (h)  eomidvlive  eertificatee  shall  be 
made  with  entries  each  time  any  aceonnts,  records,  or  memoranda  are 
destroyed. 

10.  Certificates  of  destruction  shaU  be  forwarded  promptly  to  the 
officer  having  supervision  of  the  destruction  of  accounts,  records,  and 


laei^mmm  im  wKmm  m-  mum  worn.  M 


memoranda  who  issued  ^  written  authority  and  shall  be  retained 
in  his  office  as  a  permanent  part  of  ihe  company's  records.  In  case 
cumulative  certificates  are  made  they  shall  be  forwarded  to  such  offi- 
cer periodically,  but  at  least  once  every  six  months.  It  is  not  required 
at  present  that  copies  of  the  certificates  of  destruction  be  filed  with 
the  Commission. 

11.  Certificates  of  destruction  need  not  be  made  for  accounts, 
records,  and  memoranda,  the  destruction  of  which  is  optumid  with 
the  carrier,  but  a  written  authority,  either  for  specific  records  or  of 
continuing  effect  (except  as  provided  for  in  paragraph  19),  shall  be 
issued  by  the  officer  having  supervision  of  the  destruction  of  such 
accounts,  records,  and  memoranda. 

Cremation  committee  for  the  destruction  of  certain  records. 

12.  At  the  option  of  the  carrier  the  Board  of  Directors  may  from 
time  to  time  name  a  cremation  committee  to  destroy  canceled  stock 
certificates,  bonds,  or  other  records  covered  by  item  6  of  paragraph 
20  in  lieu  of  delegating  the  authority  for  the  destruction  to  an  officer, 
as  provided  in  paragraph  2.  A  copy  of  the  resolution  of  the  Board 
of  Directors  naming  such  committee  shall  be  filed  with  the  Commis- 
sion before  the  cremation  of  any  of  the  records  involved,  and  a  cre- 
mation certificate  shall  be  permanently  retained  hy  the  carrier. 
C^ificates  of  destroction  giving  full  descriptive  reference  to  the 
documents  destroyed  shall  be  made  by  the  person  or  persons  appointed 
by  the  officer  having  supervision  of  the  destruction  of  records  or  by 
the  cremation  committee.  When  documents  represent  debt  secvu-ed 
by  mortgage,  the  certificates  of  destruction  shall  also  be  authenticated 
by  representatives  of  the  trustees  acting  in  conjuncUm  with  the 
onemation  committee  or  shall  have  the  tnisitees'  acceptance  thereon. 

Joint  bureaus  and  agencies. 

18.  These  regulations  apply  also  to  the  destruction  of  accounts,  rec- 
ords, and  memoranda  of  traffic  associations,  fast  freight  lines,  demur- 
rage and  car  service  bureaus,  weighing  and  inspection  bureaus,  and 
other  joint  agencies  maintained  by  or  on  behalf  of  steam  roads.  The 
manager,  chairman,  or  other  officer  in  charge  of  the  association, 
bureau,  etc.,  may  be  delegated  by  the  designated  officer  of  each  of 
,  the  carriers  to  have  supervision  of  the  destruction  of  accounts,  records, 
and  memoranda  of  the  association,  etc.,  and  in  that  event  he  shall 
issue  all  authorities  for  such  destruction,  and  certificates  of  destruc- 
tion shall  be  filed  with  him.  Otherwise  a  written  authority  shall  be 
secured  from  the  proper  officer  of  the  member  carriers  concerned  each 
time  any  of  the  accounts,  records,  or  memoranda  are  to  be  destroyed, 
and  a  certificate  of  destruction  shall  be  filed  with  each  sucMlliil 


14  mgrtojCT^v  ow  mom  0^ 

14.  A  company  owning  or  controlling  steam  railway  property  which 
it  does  not  operate  but  which  it  leases  to  others  for  operating  purposes 
shall  observe  these  regulations  in  case  it  desires  to  destroy  any  of  its 
corporate  or  jfinandal  accounts,  records,  or  memoranda. 

Matkod  el  distnetioii. 

16.  The  precise  method  of  the  destruction  of  accounts,  records,  or 
memoranda  is  not  prescribed.  The  Commission  is  not  concerned 
with  the  method  of  destruction,  whether  by  fire,  sale,  or  otherwise,  so 
long  as  the  destruction  is  authorized  and  a  certificate  of  destruction  is 
filed  as  reqoked  by  ^Mse  i^^gulations. 

in.  if  file  accounts,  records,  and  memoranda  are  not  actually 
destroyed  by  the  carrier,  but  are  disposed  of  by  sale  or  otherwise,  the 
certificate  of  destruction  shall  so  state.  Attention  is  called  to 
section  15  of  the  Act  to  Kegulate  Commerce,  which  provides  that  a 
carrier  shall  not  divulge  to  any  person  information  concerning  the 
business  of  a  shipper  or  consignee  which  may  be  used  to  the  detri- 
ment of  such  shipper  or  consignee.  Responsibility  for  possible 
infringement  of  tliki  proyisbn  of  tiie  law  by  disposing  of  its  records 
by  oHier  Hian  actual  destruction  would  rest  with  the  carrier.. 

MieMtmM  totnetuA  ol  aoeonti,  Merds,  «id  amMaaia. 

17.  If  any  accounts,  records,  or  memoranda  are  destroyed  acci- 
dentally by  fire,  flood,  or  other  calamity,  a  statement  shall  be  pre- 
pared listing  as  far  as  may  be  possible  the  records  destroyed  and 
detailing  tke  drcumirtances  in  connection  with  the  fire  or  other 
calamiiy.  Hot  slatemeiii  aiudl  be  auth«[itieated  by  ah  officer  or 
floitte  rapcmsible  employee  of  the  company  and  shall  be  filed  with 
^e  officer  having  supervision  of  the  destruction  of  accounts,  records, 
and  memoranda.  A  copy  of  the  statement  shall  be  filed  promptly 
with  the  Commission. 

Baplicate  accounts,  records,  and  memoranda. 

18.  Froyision  ia  made  in  item  251a  of  paragraph  20  for  the  destruc- 
tion of  agency  copies  of  certfdn  accounts,  records,  and  memoranda 
after  such  documents  have  been  retained  for  the  periods  assigned  to 
the  originals.  In  destroying  these  copies  the  certificates  of  destruc- 
tion may  be  dispensed  with,  but  a  written  authority  as  provided  for 
in  paragraphs  5  and  6  shall  be  issued. 

19.  Provision  is  made  in  item  251&  of  paragraph  20  for  the  optional 
destmction  of  duplicate  copies  of  accounts,  records,  and  memoranda 
Hiuai  mtdk  copies  are  not  specifically  provided  for  elsewhere  in  these 
legolations  and  when  they  contain  no  information  not  shown  on  the 
originals.   In  destroying  such  copies  carriers  may  dispense  with  the 


0 


If 


'written  authorities  and  the  certificates  of  destruction.  The  atten- 
tion of  carriers  is  specially  directed  to  the  requirement  that  the  orig- 
inals (or  one  true  copy)  shall  be  retained  for  the  respective  periods 
named  for  such  records  in  the  regulations. 

Lilt  of  accounts,  records,  iiA  limiiinaida,  and  periods  of  retention. 

20.  The  following  list,,  indicative  of  accounts,  records,  and 
memoranda  of  steam  roads,  are  (^>eGifically  referred  to  by  the  regu- 
lation embodied  in  paragraph  1.  The  classification  of  the  accounts, 
records,  and  memoranda  enumerated  below  under  the  various  general 
headings  is  merely  for  convenient  reference  and  is  more  or  less 
arbitrary.  The  regulations  are  intended  to  apply  to  the  items  as 
named  or  described,  r^ardless.  of  the  classification  and  regardless  of 
where  filed.  01  the  accounts,  records,  and  memoranda  which  are  to 
be  retained  permanenilty  only  the  more  important  are  indicated  in 
the  list,  such  specific  mention  being  made  so  that  they  may  not  be 
confused  with  any  accounts,  records,  or  memoranda  for  which  per- 
mission to  destroy  is  herein  given. 


1.  Minute  books  of  directors',  executive  committee's, 

stockholders',  and  other  meetings. 

2.  Code  and  cipher  books,  file  copioiof  

3.  G^tttal  stock  records: 

(a)  Capital  stock  ledger  

(b)  Capital  stock  certificates,  records  of  or  stubs  of. 

Ic)  Stodc  transfer  reoster  

(a)  Memoranda  and  Dills  of  sale  or  of  transfer  of 

capital  stock. 

(e)  Capital  stock  subscription  notices  and  requests 

for  allotmeiit. 

(f)  Canceled  o^tsl  slodc  ceftificfttes.  (See 

item  6.)  j  . 

4.  Bond  records: 

(a)  Begieterod  bond  ledger    

(6)  Records  or  stubs  of  bonds  

(c)  Memoranda  and  bills  of  sale  or  of  transfer  of 

regist^d  bonds. 

(d)  BecOTdsofinterestooupODsiMid  and  unpaid... 

(e)  Funded  debt  BubscriptrannotifM and  leqiiei^ 

for  allotment. 
(J)  Canceled  bonds,  paid  interest  coupons,  and 
unissued  bonds.   (See  item  6.) 

5.  Voting  securities: 

(a)  Proxies  of  holders  of  voting  securities  

(6)  Lists  of  holders  of  voting  securiti^  presented 
at  meetings. 
Retired  securities: 

Stock  certificates,  bonds,  notes,  interest  coupons, 
receiver's  certificates,  and  temporary  certifi- 
cates taken  up  and  canceled. 


Permanently. 

Permanently. 
Permanently. 
PaniMCently. 
3  years. 

1  year. 


Permanently. 
Pennanently. 
3  yean. 

7  yean. 
I  year.  *i 


2  years. 
6  years. 

May  be  destroyed  at  op- 
tion of  carrier  upon 
complying  with  re- 
quiremniti  of  pai»- 


P«xiod  to  be  Mtained. 


oxMBSAL  AND  FINANCIAL — Continued. 

|pi}  Qtneral  and  auxiliary  ledgers  and  indexes 
thereto,  except  as  provided  for  elsewhere  in 
flMiengulatioiis. 

Cbi)  Balance  sheets  of  general  ledgers  

(e)  Trial  balaaoft  jiMote  of  gmenS  and  mS^^ney 
ledgers. 

t.  Itoooid  of  BecuntiM  owned: 

Becordfl  of  ■iiiwiilw  liia,  in  «mMiry,  or  widi 

custodians. 

t.  General  journals  

li.  Ohmbu  tad  auxiliary  cash  books,  except  cash  books 
al  QinciM  provided  for  in  item  199. 

Note.— If  any  receipts  or  payments  are  entered  in  the 
aggregate  in  the  general  cash  book  and  are  detailed  only  on 
loose  sheets,  such  loose  sheets  constitute  an  auxiliary  cash 
no  oilier  pecnuuwiit 

11.  iliiMml  entries: 

Pmeral  journal  entries  and  supporting  papers  ex- 

c^t  as  provided  for  elsewhere  in  these  ngula- 
tumg, 

13.  Becords  of  auxiliary  (outeide)  operations: 

Reoovds  summarizing  the  results  of  auxiliary  (out- 
side) operations  for  entry  in  general  books. 

Noire.— Ledgers,  journals,  abstracts,  reports,  vouchers. 
tickBts,  etc.,  shall  be  retained  for  the  same  p^ioda  as  an 
^vidad  iae  similar  dntgimonte  elsei^imiiattaMiipdi^ 

13.  Deeds  and  other  title  papMiMidiAMMUMk  

14.  Oootracts  and  agreements: 

(a)  Card  or  book  records  of  contracts,  leases,  and 
agreements  made,  and  of  expirations  and 
01  renewals. 

(i)  Contracts,  leases,  and  agreements,  except 
those  provided  for  in  items  57  and  161. 
Tnl  records: 

Oo|^ieB<rf  ediednieeeiid  letans  to  tazii«  authori- 
ties for  tax  purposes;  iMpdii  tif  ii^pptftl^  tax 

bills,  and  statements. 
Copies  of  applications  to  and  authorities  from  regu- 
iiling  bodies  for  the  issuaaoe  of  stocks,  bonds,  and 
other  securities.  (See  iktm  219  lL\ 

17.  KdeUty  bonds: 

Records  and  files  of  fidelity  bonds  of  employees 
li.  Imonnce  records: 

(«)  Schedules  of  fire  and  other  insuzuice,  also 
records  of  payment  el  ptlMiM;  and  el 
amounts  recovered. 

ih\  lmmaiii?6  policies  

(CI  Record  of  policies  in  force  

(o)  Inspectors'  reports  of  condition  of  property  .  .  .  . 
(«)  Reports  of  property  in  transit  covered  by  in- 
■uance,  such  as  cotton  at  compresses,  cotton 
in  tMnsit,  etc 
(/)  f  el^raphic  reports  of  merchandise  at  tefmi- 
nals,  m  warenouses,  compresses,  etc. 
)  Letter  and  telegraphic  reports  of  fire  damages 
#  Baporli^f  miliar  Imm    fire  net  oo^edby 

 n  nrliiiliwMliiimiiiiiiwiaii  iiii 

tufilihiin, 


15. 


16 


PecfiHipantly. 


Permanently. 
^8rina>ontty. 


Benttoentiy. 

Permanently. 
Permanently. 


Pennimii^^y. 


6  years. 


Permanently. 
Pennanently. 

PoTiMMintfy. 

Permanently. 
Permanently. 

3  yean. 
6  yeaM. 


Optional. 

3  years  after  expiration. 

3  years. 

OptionaL 


OprtsMl. 

Optional. 
Optional. 


mm 


17 


Description  of  accounts,  etc. 


OENE&AL  AND  FINANCIAL — Continued. 


19.  Treasurer's  records: 

(a)  Statements  and  summaries  of  balances  on 

hand  and  with  depositaries. 

(b)  Statements  from  depositaries  of  funds  re- 

ceived;  disbursed,  and  transferred. 

(c)  Au^orities  for  and  statements  of  transfer  of 

funds  from  one  depositary  to  another. 

(d)  Daily  or  other  periodical  statements  of  the 

receipt  and  disbursement  of  funds.  (See 
note  under  item  10.) 

(«)  Ledgers,  journals,  and  other  records  of  out- 
standing vouchers,  checks,  drafts,  etc., 
issued  and  not  presented. 

(/)  Periodical  BtatoOMnts  of  wmridng  cadi  bal- 
ances. 

(g)  Bank  deposit  books,  and  stubs,  ledgers,  or 

records  of  checks.  ^ 

(h)  Slips  or  statements  giving  the  postings  of 

miscellaneous  receipts  and  payments  of 
funds  if  the  information  contained  thereon  is 
shown  in  other  records  which  are  retained. 
('J)  Voucher  lists  eliowing  mailing  dates  and  to 
whom  sent. 

(j)  Copies  of  deposit  slips  

20.  Miscellaneous  records  pertaining  to  agents'  accounts: 

(e)  Genml  <^ce  records  or  ledgon^of  agents'  ac- 

counts showing  debits  imd  credits  item 
various  sources. 
(6)  Becords  and  files  of  indemnity  bonds  incident 
to  transportation  and  other  changes. 

(c)  Cleneral  office  records  relating  to  extension -of 

credit  for  transportation  and  other  charges. 

(d)  Statements  of  corrections  in  agents'  accounts. . 

21.  Traveling  accountants'  and  auditors'  reports: 

Reports  of  examinations,  audits,  and  transfers  by 
special  accountants,  traveling  auditors,  time 
inspectors,  weight  inspectors,  etc.,  and  sup- 
porting papers. 

22.  Records  pertaining  to  yerifications  of  treasurers'  cash, 

or  securities, 

&EVENUE8. 

80.  Reccards  of  freight  revenue: 

Journals,  ledgers,  or  other  records  summarizing  the 
debits  and  credits  arising  from  freight  settle- 
ments with  agents  and  others^  and  from  interline 
settlements  with  odier  camera;  such  as  leca- 
idtulationsof  freight  waybills  by  stations  and  by 
other  carriers,  office  abstracts,  etc. 
31.  Interline  freight  settlements: 

Divisicm  settionents,  abstracts,  statements  of 
diffwences,  correction  accounts,  summaries,  and 
accounts  current  pertaining  to  the  settlements 
of  interline  freight  revenue  between  carriers  and 
fast  freight  lines. 
82.  Unsettled  waybills: 

(a)  Record  of  unsettled  waybills,  waybills  in 

suspense,  etc. 
(6)  Tracers  and  supporting  papers  concerning 
unsettled  frei^t  waybills* 

2»888*—14  3 


Period  to  be  retained. 


3  yeaiB. 

3  years. 
3  years. 
3  years. 

6  years. 

3  yean. 
6  yean. 

3 


3  years. 
3  yeara. 
6  years. 

6  years. 

6  yeara  after 

ance. 
6  years. 

3year8. 


3  yean. 


6 


6  years. 


3  yearaaf ter  diflfxiaition* 

1  year. 


Jill 


BttoilptiOB  of  moeoviits,  etc. 


BBYENUES — Continued. 


is 


Bttcords  of  passenger  revenue: 

Jojraals,  ledgers,  or  other  records  summarizing  the 
debita  and  credits  arising  from  passenger  reve- 
nue aetkleiBents  with  agents,  conductors,  and 
with  other  cMiidra;  audi  as  recapitulw^HMifl  of 

ii.  Intndine  pasBenfler  fare  settlements: 

Interline  tUet  reports,  siimiiHuries,  statements  of 
differences,  statementa  of  corrections,  and  ac- 
counts current  pertaining  to  settlements  of  in- 
terline passenger  revenue  between  carriers,  pas- 
MUger  tmoatOkm,  and  Bukace  and  scrip  bu- 
reaus. 

35.  Records  of  cash  fare  collections: 

Jopnals,  ledgers,  or  other  recorda  of  csifib.  fare  col- 
lections on  tiains. 

Beonds  of  sundry  paonnger-train  revenues: 

Journals,  ledgers,  or  other  records,  details,  or 
aluamanes  arising  from  settlwnents  with  agents 
and  othen  of  excess-baggage  revenue,  parlor 
and  cbav  car  leveome,  owfl  ravenne,  express 
revenue,  milk  revenue,  other  passenger-tiain 

 revenue,  and  special  service  tiain  levenne. 

•7,  Beootds  of  switching  revenues: 

Journals,  ledgers,  or  other  records  summarizing 
the  debits  and  credits  arising  from  settlements 
with  agente  and  others  i&cti]«  switchins 
revenue.  • 
88.  Bectffds  of  demurrage  and  storage  revenues: 

Joimials,  ledgers,  or  other  records  summarizing 
thei  debits  and  credits  arising  from  settlements 
of  demurrage  and  storage  revenues  with  agents 
and  ottMrs;  reports  and  settlements  from  de- 
murrage and  storage  bureaus;  records  ot  cance- 
lation and  refund  of  dsmmnage  and  storMie 
revenues. 

Ii.  Becords  of  revenue  from  operations  other  than  trans- 
portation: 

Journals,  ledgers,  or  other  records  summarizing 
settlements  with  agents  and  others  of 
levenue  from  station  and  train  privileges, 
parcel  rooms,  telephone  and  telegraph  serv- 
ice, rents  of  buildings  and  oter  pmorty, 
find  miscellaneous  revenue. 
<ffiginal  telegrams  returned  by  telegraph 
companies  in  support  of  settiements  under 

OQUlBMltB. 

EXPENDITURES. 


10.  Dibtribution  of  labor  expenditures: 

Journals,  ledgers,  or  other  records  showing  the 
detailed  distribution  of  labor  expenditures 
cnarged  to  all  accounts,  including  memoranda 
and  memoraadnm  renyitwlatioii  slieets.  (See 
Item  57.) 
61.  Pay-roll  records: 

(a)  Pay  rolls  and  summaries.    (See  item  57) . . . 
(*)  Apirfications  and  autllorities  for  chWes  in 
IiftyioUs. 


Period  to  be  x»taiB»4. 


6  yean. 


6  years. 


6  years. 
6  yean. 


6  years. 


6yeam. 


6yeam. 


lyear. 


6yeaiB. 


6  years. 
6  years. 


DESTBUCTION  OF  AECOBDS  OF  STEAM  BOAI^ 


19 


tte. 


BZPBNinTiTiiBft— continued. 

51.  Pay-roll  records — Continued. 

(c)  Applications  for  pay-roll  changes  not  author- 

ized. 

(d)  Becords  and  memoranda  perHdnliig  to  dsdoo- 

tions  from  pay  rolls. 

(e)  Receipted  pay  checks,  receipted  time  tickets, 

certificates  issued  for  wages,  discharge  tick- 
ets, and  other  evidences  of  payments  for 
services  rendered  by  emnlmes.  (Seetens 
19€,a.) 

(J)  Canceled  pay  checks  drawn  in  favor  of  "  bear- 
erin  payment  of  wages  for  wUdh  receipt  is 
shown  on  pay  ndls  or  other  leoords  retamed 

by  carrier. 

(y)  Comparative  or  analytical  statements  of  pay 
rolls. 

62.  Asrignments,  attachments,  and  garnishments: 

(o)  Record  of  assignment,  attachment,  and  gar- 
nishment of  employees'  salaries. 
(6)  Files  containing  assignments,  attachments, 
ganushments,  notkses  ef  suits,  notices  of  re- 
lease, and  oonespottdenoe  mlating  i^bexeto. 

53.  Labor  records: 

Time  books,  time  sUps,  overtime  tickets,  delayed- 
time  tickets,  work  orders,  job  tickets,  check 
rolls,  and  other  papers  pertaining  to  services  of 
oflGicers  and  employees.   (See  item  57.) 

54.  Distribution  of  expenditures  for  material  and  supplies: 

Journals,  ledgers,  or  other  records  and  memoranda 
showing  the  detailed  distribution  of  expendi- 
tures for  materials  and  supplies  chargeable  to  all 
accounts,  including  memorandum  recapitula- 
tion sheets.   (See  item  57.) 

55.  Vouchers: 

(a)  Register  of  audited  vouchers  and  indexes 
mereto. 

(6)  Paid  drafts,  paid  checks,  and  receipts  for  cash 
paid  out.   (See  item  57.) 

(c)  Paid  and  canceled  vouchers,  audit  office  copies 

of  vouchers,  and  supporting  papers. 

(d)  Lists  containing  authorities  for  payments  of 

specific  vouchers. 

(e)  Reports  of  drafts  issued  by  claim  agents,  station 

agents,  and  others. 

(J)  Recorder  index  of  vouchers  to  be  made,  with 
notations  of  dates  of  issue. 

(g)  Defect  and  repair  cards  attached  to  bills  sup- 
porting voudien.  (See  item  135.) 

56.  Bills  coUectibte: 

(a)  Register  of  bills  collectible  (or  accounts  receiv- 
able bills)  and  indexes  thereto. 

(6)  Audit  office  copies  of  bills  issued  for  collec- 
tion, and  supporting  papers  which  do  not 
accompany  the  original  bills.   (See  item  57 . ) 

<e)  Periodical  statements  of  unsettfed  accounts, 
except  trial  balance  sheets. 

(d)  Record  or  index  of  bills  to  beinued,  with  nota- 
tions of  4ates  of  issue. 


tsktMffaiatd. 


Optional. 
Opticmal. 
6  years. 


Optional. 

3  years. 

3  years. 
3  years. 

3  years. 


6  years. 


Permanentiy. 
6  years. 
Permanentiy. 
3  years. 
1  year. 
Optional. 
Optional. 

Permanentiy. 
6  years. 

Optional. 
OntioiiaL 


OBBimUCTIOK'        BECOBDS  OF  STEAM  BOADS. 


sxvsMiiiriiKBs-^etnitiiiiiecL 


67. 


Road  and  equipment  records: 

(a)  BeroidsaiMl  memoiimiida  of  the  cost  or  the  in- 
ventory value  of  road  and  eq^uipment. 
(fc)  Records  and  memoranda  pertaming  to  depre- 
ciation, retirements,  and  replacements  of 
voad  aiid  equipment. 

(e)  Oontiacts  and  other  agreements  relating  to  the 

construction,  acquisitkm,  or  sale  of  load  ajid 
equmment  property. 
(d)  Beooias,  reports,  statements,  and  memoranda 
showing  tne  details  of  all  debits  and  credits 
on  account  of  the  cost  of  road  and  equipment 
I)roperty,8uch  as  payrolls,  labor  and  mate- 
rialdisliibution  sheets,  copies  of  individuals' 
and  companies*  bills,  time  books,  time 
tickets,  work  orders,  job  tickets,  checkrolls, 
material  requisitions,  and  similar  records  if 
fuU  details  are  transcribed  into  records  cov- 
ered  by  items  (a)  to  (e)  above. 

(f)  Records,  reports,  statements,  and  memoranda 

showing  the  details  of  all  debits  and  credits 
on  account  of  the  cost  of  road  and  equipment 
I)roperty,  such  as  pay  rolls,  laborana  mate- 
rial distribution  sheets,  copiesof  individuals* 
and  companies'  bills,  time  books,  time 
tickets,  work  orders,  job  tickets,  check  rolls, 
material  requisitioiis,  and  similar  records  if 
full  details  aae  not  transcribed  into  rooMds 
covered  by  items  (a)  to  (c)  above. 
JIoTE.— All  accounts,  records,  and  memoranda  requisite 
for  making  acompleteanaljrsisof  thaoostofroadandequip- 
mai^pciqMrty  shaU  be  retained  penmuMotly.  If  any  of 
tneaeoBontg,  recwds,  and  monaranda  ebewhere  provided 
iDrin  these  regulations  are  of  this  character,  they  shall  be  re- 
tuined  permanently,  regardless  of  any  lesser  period  of  re- 
tention assigned  to  tbem. 

58.  S|iecial  authorities  for  expenditures: 

(a)  Estimates  and  special  authorities  for  exi^eiuli- 
tures  for  new  lines,  extensions,  additions, 
and  betterments  made. 

(ft)  Detail  records  and  memoranda  used  in  prepa- 
ration of  estimates,  if  summarized  in  records 
covered  by  item  (a)  above. 

(e)  Estimatee,  detail  records,  and  memoianda, 
vliini  tiieezpindituies  Boiaattmized. 

CLAIMS. 

70.  Claim  registers: 

(a)  Claim  registers,  card  or  book  indexes,  and 
other  records  in  connection  with  the  record- 
ing of  overcharge,  loss  and  damage,  personal 
injufy,  fire,  and  other  claims  presented 
against  carriers. 

(fc)  Records  showing  the  details  of  authorities  is- 
sued to  agents,  carriers,  and  others  for  par- 
ticipation in  fteight  clauns. 

71.  Claim  papers: 

(o)  All  papers  substantiating  overcharge,  loss  and 
damage,  personal  injury,  fire,  and  other 
claims,  whether  such  papers  are  filed  sepa- 
rately or  attMhed  to  vondm.  (See  item 


Permanently. 
Pennaiienfly. 

Permanently. 

6  years. 


Permanently. 
3  years. 
Optional. 


Permanently. 


6yean. 


6  years  after  settlentllt 
or  rejection. 


DESISDOXIOK  Of  SECOBOS  OF  STEAM  BOAOS. 


21 


9«Mi4Hira  Of  Meonti,  ate. 


CLAIMS — continued. 

71.  Claim  papers— Continued. 

(6)  Claim  jackets,  if  all  information  thereon  ap- 
ptears  in  records  covered  by  (a)  above. 

(c)  Claiin  bases  constituting  a  duplicate  record  of 
claims  if  the  substantiating  papers  are,  filed 
with  anotlier  interested  carrier. 

72.  Becords  of  fire  and  o  ther  damages  to  property  of  others : 

Reports  and  statements  of  trackmen  and  other  €«n- 
ployees  regarding  injuries  by  fire  or  otherwise 
to  property  of  others,  when  not  necessary  to  sup- 
port claims  or  vouchers. 

73.  Becords  of  stock  killed  or  injured: 

Reports  and  statements  by  trainmen,  trackmen, 
and  other  employees  regarding  stock  killed  or 
injured,  when  not  necessary  to  support  claims  or 
vouchers. 

74.  Records  of  personal  injury: 

Reports  and  statements  regarding  personal  in- 
juries, when  not  necessary  to  support  claims  or 
vouchers. 

75.  Records  of  unclaimed,  ovw,  sluHrt,  dumiged,  and 

refused  freight: 
Tracers,  reports,  and  other  records  pertaining  to 
unclaimed,  over,  short,  damaged,  and  refused 
freight,  when  not  neooMffy  to  airport  claims 
or  vouchers. 

76.  Sales  orders: 

Authcoities  for  the  disposal  of  unclaimed,  dam- 
aged, and  refused  freight. 

TRAFFIC. 

90.  Tariffs  and  other  rate  authorities: 

(a)  Tariffs,  classifications,  division  sheets,  and  cir- 

culars in  which  the  carrier  is  interested  rela- 
tive to  the  transportation  of  persons  or  prop- 
erty, in  the  general  files  of  Uie  traffic  or  other 
department  in  which  the  eomplete  <^ldal 
file  is  maintained. 

(b)  Tariffs,  classifications,  division  sheets,  and 

circulars  in  other  departments  and  at  agen- 
cies, if  copies  of  the  same  issues  of  such  tar- 
iffs, etc.,  are  preserved  in  the  general  files 
referred  to  in  (a)  above. 

(e)  Applications  for  and  file  copies  of  special-rate 
ciders  authorizing  the  safe  id  passenger  tan 
tickets  at  reduced  rates. 

(d)  Requests  and  receipts  from  agents  and  others 
for  tariffs,  classifications,  division  sheets,  and 
circulars. 

(c)  Written  requests  on  carrier  from  persons  and 

companies  for  quotations  of  rates  and  copies 
of  carrier's  quotations. 

(/)  Copies  of  concurrences  filed  with  the  Inter- 
state Commerce  ComnuoDon  and  with  other 
regulating  bodies. 

(jff)  Authorities  for  the  transportation  of  property, 
free  or  at  lecNiced  mtes^  and  supporting 
papers. 


VkKiod  to  lM  xvtaiBed. 


Optional. 
6  years. 

3  years. 


3  years. 


3  yean. 


3  years 


6  years. 


6  years  after  expiration 
or  cancellation. 


May  be  destroyed  at  op- 
tion of  carrier  after  ex- 
puation  or  caaodla- 
tion. 

6  years. 


6  years  after  cancellation 
of  tariff,  etc. 


6  years. 


6  years  after  cancella- 
tion. 


6  years. 


MKEMcxum  OF  moosm  09  steam  koads. 


Descriptioii  of  Meoista.  cte. 


XBAViii>~€oiitiiiiMd. 

•0.  TSuiliB  and  other  rate  authorities— Continued. 

(*)  OoBW^ndence  and  working  papers  in  connec- 
tion with  the  making  of  rates  and  compila- 
tion of  tariffs,  classifications,  division  sheets, 
and  circulars  affecting  the  transportation  of 
persons  or  property. 
III.  Public  time-tables: 

Public  time-tables  and  descriptive  literature  and 
records  and  correspondence  r^^ding  compila- 
tion, publication,  and  distribution  of  tune- 
^  tables,  etc.,  for  m  of  tho  pulilie. 

92.  Diversion  of  freight: 

(a)  Records  pertaining  to  the  divenuon  or  lecon- 
signment  of  freight. 

m  Requests,  tiacers,  and  conespondenoe  in  con- 
nection with  diversions  or  reconslgniiients, 

^  ^  ^       if  results  are  sununarized  in  (a)  above. 

93.  Tiaffic  condition  reports: 

MtAst  quotatioiis  and  weaOttr  nporti  Mceived 
from  agente  aad  othm.  wim  boI  aifoediv 

clamis. 

94.  Ticket  records: 

(a)  Copies  of  oideiB  on  pfiiitii«  booses  for  ticket 
stock. 

(I)  Record  of  ticket  Block  imived,  imsiL  and 

destroyed. 

(c)  Bequisitiiaw  and  leeemts  for  tickets  and 
cash  fare  irrini|iii  fnnminil  i^iis  aniii  osn- 

ductors. 

(«0  Bulletins  of  tickets  lost  or  stolen  

(e)  Beoords  and  files  pertaining  to  the  extension 

of  time  limits  ci  tickets,  granted. 

(/)  Records  and  files  pertaining  to  the  extension 

«  tickata,  iiot  gEuiytod. 

9o.  JBaggage  check  records: 

.  (a)  CSopies  ci  ofden  Igv  Um  pwK^tase  of  baggage 
checks. 

(6)  Record  of  baggage  checks  lee^ved,  distrib- 
uted, and  destroyed. 

(e)  RuBiritians  and  recants  fat  bi«me  citecks, 
excess  baggage  checks,  and  slonge  diecks 
furnished  agents,  bi^ggpipnMB,  ttid  tMaalw 
companies. 

^      ,  W  BuHetms  of  baggage  checks  lost  or  stolen  

90.  Tickets  and  checks: 

(o)  Used  and  canceled  tickets,  checks,  etc.,  tiM 
reports  of  which,  showing  their  sale  or  issue, 
hava  been  audited  (except  as  provided  for 
five  tidEete  ia  item  ITijiy  miOhiim 
One-way  and  round-trip  passenger  fare  tickets 
upon  which  the  name  of  the  mar  dose  not 
appear. 

Feny  tickets.  GommiitatiCT  and  trip 

Berth  checks.  ^*  '  ' 

Seat  checks. 
Bar  checlffi. 
Iteior  car  tickets. 
Sleeping  car  tickets. 
Permits  to  ride  on  freight  tnaaa. 
Exchange  train  tickets. 
YtiUttaoD.  pasteiB  when  attached  to  any  of 
IbeabovetM^.  ' 


Commutation  and 

tickets. 
Cleigy  certificataa. 
Milk  tickets. 
Tiain  checks. 
Meal  chedv. 


6  yeais  after  cancelation 
of  terifl,  etc. 


Optiowd. 


eyeao. 

3  years. 

Optional. 

3  years. 
6yean. 

3  years. 


Optional. 
3  years. 

OptiiNMtL 


3  years. 
3  yean. 

3  years. 

Optional. 


23 


SsMriptioa  of  aoooaati,  •te. 


Period  to  be  retained. 


(e) 


TRAFFIC — continued. 

96.  Tickets  and  checks — Continued. 

(6)  Used  and  canceled  tickets,  etc.,  the  re- 
ports of  which,  showing  their  sale  or  issue, 
nave  been  audited  (except  as  provided  for 
free  tickets  in  item  nry)  as  follows — 

One-way  and  round-trip  passenger  fare  tickets 
upon  which  the  name  of  the  user  is  diown. 

Ptepaid  orders. 

Exchange  orders. 

Validation  pasters  when  attached  to  any  of 

the  above  tickets. 
Stop-over^  pasters^  also  any  tickets,  signature 
or  nonsignature,  to  -which  stop-over  pasters 
have  been  attached, 
(c)  Used  mileage  books,  scrip  books,  and  creden- 
tials, including  coupons,  auditors'  stubs, 
contact  portion  signed  by  purchaser,  and 
other  detachments  on  which  transportation 
has  been  performed,  also  identification  slips 
reauired  by  the  conditions  of  any  of  these 
tickets,  the  reports  of  which,  showing  their 
sale  or  issue,  have  been  auoited. 

Used  caretakers'  tickets  

Used  bag^ige  checks,  parcel  room  checks, 
storage  cnecks,  excess  baggage  checks  (in- 
cluding 0.  O.  D.),  exoeoi  beasage  book 
coupons,  and  baggage  scrips  the  reports  of 
which  have  been  audited. 
(/)  Unused  or  unissued  tickets,  if  record  is  kept 

in  accordance  with  item  94  (6). 
(g)  Unused  baggage  checks,  if  record  is  kept  in 

accordance  with  item  95  (6). 
(i^)  Redeemed  tickets,  redeemed  mileage  and 
scrip  book  covers,  and  redeemed  oiedentials. 
(t)  Redeemed  portions  of  eonducton'  cash  fare 

and  duplex  tickets. 
(J)  Redeemed  and  canceled  orders  issued  by  con- 
ductors for  refund  of  extra  fares  assessed  on 
extra-fare  trains. 

97.  Records  and  reports  of  tickets  redeemed  

98.  Records,  circulars,  and  settlements  regarding  conven- 

tions, excwsions,  and  similar  matters. 

PUBCa4SSS  AND  8T0KKS. 

110.  Material  ledgers: 

(a)  Records  of  material  and  supplies  on  hand  

(b)  Telegraphic  reports  of  suppiica  on  hand  other 

than  fuel. 

(c)  Balajice  sheets  of  material  and  supplies  re- 

ceived, issued,  and  on  hand  at  division 
storehouses,  shops,  and  other  pkces. 

111.  Purchases  and  sales: 

(a)  Copies  of  orders  for  the  purchase  of  materials 
and  supplies. 

(6)  Invoices  for  materials  and  supplies  purchased 
whether  attached  to  vouchers  or  filed  sepa- 
rately (see  item  55  c),  and  records  or  reports 
of  such  invoices. 

(c)  Advices  from  individuals  and  companies 
acknowledging  receipt  of  orders  for  materials 
and  supplies  and  notices  of  shipment. 


3  yearo. 


6  T>ffA**i^f, 


5  years. 
Optional. 


Optional. 
Optional. 
3  years. 
6  moiUlis. 
6  months. 


3  years. 
3  years. 


Permanently. 
Optional. 

3  years. 


6  years. 
Permanently. 

Optional. 


24 


DESTBUCTION  OF  BECOBDS  OF  STEAM  BOADS. 


of  Mosacttt  •te. 


wowxMASMB  Ain>  STORES — continued. 

111.  Purchases  and  sales — Continued. 

{d)  Bids  and  offers  for  the  sale  or  purchase  of  ma- 
terials and  supplies. 
(«)  GiniteRCte  for  the  purcliase  or  sale  of  materials 

and  supplies. 
(J)  Advices  or  requisitions  from  storekeepers  and 
others  for  the  purchase  of  materials  and  sup- 

{g)  Lists  or  records  of  invdoes  tnuundtted  to  or 
from  storekeepers. 

(A)  Receipts  or  delivery  tickets  issued  for  ma- 
terial and  eupplies  leceived  in  instaUments 
mid  subsequently  surrendered  with  and 
in  support  of  invoiceB  or  bills  abowiqg  full 
information. 

<t)  Weight  bills  coming  charges  on  materials 

and  supplies. 

0  )  Reports  of  scrap  on  hand  , 

(k)  Authorities  for  the  sale  of  scrap  and  other 

maleRal  and  sapplies. 
(I)  Price  records  of  purchases,  file  o^ies  

112.  Mventories  of  materials  and  supplies: 

(a)  General  inventories  of  materials  and  supplies 
OB  hand,  with  record  of  adjustments  between 
accoimts.   (See  item  57.) 

(ft)  Stock  cards,  inventory  cards,  and  other  detail 
records  pertaining  to  the  taking  of  invento- 
ries, if  abstracted  into  records  covered  by 
(a)  abom 

(«)  Minor  inventories  of  materials  and  siq[y|die8  on 
hand,  if  not  used  for  adjustments. 

113.  Matoials  and  supplies  received: 

(«)  Records  or  reports  of  materials  and  supplies  re- 
ceived by  carrien. 

(6)  Records  of  inapecthigand.tartang  materials  and 
supplies. 

(c)  Becorasof  materiab  and  sappHes  leleaaed  and 

retiuTied  to  stock. 

(rf)  Orders  on  other  carriers  ff)r,  and  records  of  re- 
ceipt of,  material  for  repairs  of  foreign  cars. 
IM.  Materials  ana  snpplieaiaKied: 

(a)  Becoida  and  leporti  of  mttwiaiii  and  mtppSm 
issued. 

(6)  Records  and  reports  of  materials  and  supplies 
tranrfened  from  one  department  or  division 
to  anolJiOT. 

(«)  Requisitions  and  receipts  for  materials  and  sup- 
|lies  issued,  except  as  provided  for  in  item 

file  copies. 
115.  Dining  and  cafe  car  supplies: 

(a)  CJonductors'  and  stewards'  reports  of  supplies 

drawn,  consumed,  and  on  hand, 
(ft)  Conductors'  and  stewaida'  leqi^ritions  and 
receipts  for  supplies. 

(c)  Commissary  inventories  

Manufactured  stock: 

(a)  Slop ordersorvi^iMitionsfortiie manufacture 
or  stock. 

(ft)  Records  and  reports  of  manufactured  stock..., 


3  years. 
Psnnanai^y, 
3  years. 

Optional. 
Optional. 


Pemuuiently. 

3  years. 
3  years. 

Pennanently. 

6  years. 

1  yoar. 


1  year. 

Pmnanently. 
3  yean. 
6  years. 
3  years. 

Pennanflntly. 

6  years. 

lyear. 

Permanently. 

1  year. 
1  year. 
1  year. 
8  yean. 
Permanently. 


DmrnvcnoM  of  jsmmm  of  stbam  mum. 


2& 


Bsfoiptioii  of  acconnts,  ete. 


HUCHASES  AND  STORES — Continued. 

117.  on  and  waste  reports  and  reccnds,  except  lequisitions 

covered  by  item  114  e. 

118.  Company  fud: 

(a)  Detailed  record  of  fuel  purchased  

(ft)  Reports  and  record  of  fuel  deiiv^ed  to  coaling 
stations. 

(c)  Records  and  untran^cribed  reports  of  fuel  re 

ceived  and  issued  at  coaling  stations,  except 
records  covered  by  item  (ft)  below. 

(d)  Reports  from  coaling  stations  of  fuel  received, 

issued,  on  hand,  and  transferred  to  other 
stations,  if  transcribed  to  records  covered 
by  (c)  above. 

(e)  Daily  reports  of  fuel  on  hand  

(/)  Reports  and  records  showing  the  detailed 

distribution  of  expenditures  for  fuel  charge- 
able to  all  accounts,  induding  coaling  sta- 
timi  balance  sheets. 

(g)  Reports  of  labor  handling  company  fuel  

(ft)  Requisitions  and  receipts  from  enginemen 
and  othen  for  fuel  supplied. 


SHOPS  AND  MVOXtmrnOVBSB. 


lao. 


131. 

132. 

133. 
134. 


Records  and  rej)ort8  of  repairs  to  locomotives,  cars, 

and  other  equipment.   (See  item  57.) 
Authorities  for  expenditures  for  repairs  to  locomo- 
tives, cars,  and  other  equipment.    (See  item  57.) 
Records  and  reports  of  repairs  needed  on  locomotives, 
cars,  and  other  equipm^t. 

Record  of  locomotive  boilers  

Records  and  reports  of  trucks,  wheels,  and  axlee  re^ 
moved  and  applied. 

135.  Delect  and  r^panr  cards: 

(a)  Defect  and  repair  cards,  stubs  or  records  of . . . . 
(ft)  Defect  and  repair  cards  attached  to  bills  sup- 
porting vouchera.  (See  item  55y . ) 

(c)  Lists  ana  statements  transmitting  defect  and 

repair  cards  for  preparation  of  bills. 

(d)  Improper-repair  cards  

(e)  Reports  of  cars  forwarded  or  received  under 

defect  cards. 

136.  Inspection  records: 

(a)  Certificates  of  inspectian  <rf  oqnq^ment  pur- 
chased. 

(ft)  Records  and  reports  of  locomotives  and  cars 
inspected. 

(c)  Firebox  inspection  reports  

(a)  Spark-arrester  and  ash-pan  inspection  re- 
ports. 

.    (<)  Locomotive  boiler  inspection  and  repair  re- 
ports.  (See  items  210«  to  210ft). 

137.  Records  and  reports  of  locomotives  and  cam  received, 

forwarded,  and  on  hand  at'Shops. 
188.  Reports  ol  service  and  mileage  of  individual  locomo- 
tives. 

138.  Records  and  reports  of  can  lig^t-wei^^ied  and  sten- 

ciled. 

140.  Records  and  reports  of  equipment  numbere  changed . . . 

141.  Pattern  records  

142.  Records  and  reports  of  equipment  in  and  out  of  service  . 


Period  to  be  retained. 


3  yean. 

Permanently. 
6  years. 

6  years. 
1  year. 


Optional. 
Permanentiy. 


1  year. 
Optional. 


6  years. 

Optional. 

Optional. 

6  yean. 
6  years. 


Optional. 
Optional 

Optional 

Optional. 
Optional. 


6  yean. 

3  years. 

3  yean. 
3  years. 

1  year. 

3  years. 

SyeaiB. 

Permanently. 
3  years. 
3  yean. 


86 


MBWTOWW  aw  BSCOBDB  OF  STEAM  BOADS. 


Description  of  accounts,  ttte. 


SHOPS  AND  BNfiUnBOUSBS^-eonkbHMd. 

143.  Becofdt  and  veportB  erf  locomotive  failures  

144.  Record  of  enginee  ordered  and  dispatched. ... 

14b.  Keports  of  mesenger  can  dMiied,  iced,  aad  iiiiii^y 
prepared  for  service.  ' 

WAT  AMD  SntUCTDSSS. 

150.  Record  of  work  performed: 

(«)  Keccrds  of  rail  and  cross-ties  laid,  ballast 
applied,  and  wofk  perfoimed  on  roadway 
and  track,  by  quantities,  loealkns,  or  other- 
wise, (feee  item  57.) 
(*)  B^ofts  Mid  minor  records  of  rail  and  cross- 
Ota  laid,  ballast  applied,  and  work  per- 
formed on  roadway  and  track,  if  tran- 
£\  r>  ^"5®^        records  covered  by  (a)  above 
(c)  Records  and  reports  of  spur  tracks  laid  and 
iRi  i>     J   *^ttp.  (See  item  6f.) 
lai.  Records  and  reports  of  repairs  and  lenewals  of  build- 
im  A  *J|e^^"^f®8' and  other  structures.   (See  item  57.) 
IHK.  Anflionties  for  expenditures  for  repairs  and  reoevals 

15a  fcll^:??'^"*^''*'**"^  (See^m57.) 
Aoa.  iBspection  records: 

(a)  Reports  of  oonditkm  of  mmkma^  mi.  mmc- 

tures. 

Heporli  of  inspection  of  hridses  

_   (c)  Keports  of  broken  Hdb.  ^. 

164.  Reports  of  derailments  

186.  Reports  of  buildings,  bii4g^ 'and  other  atai^^ 
painted. 

W.  Records  of  signal  inatallatMBaand  opetatioiis.  (See 

Item  57.) 

167.  Reports  and  records  of  inspection  of  scalai  


raAHiSTOlTA«ON, 


160. 


Car  movements: 

(a)  Records  of  movement  of  care,  home  and 

foreign. 

(b)  Junction  card  reports  horn  other  canien  of 

cars  interchanged,  when  data  are  trans- 
/  X  T»^^llS^  ^  records  provided  for  in  (a)  above. 

(c)  Kecofdaand  leporta  ci  can  switched. . . 

(«|  Minor  records  pertaining  to  the  HanHH^g  and 

movement  of  equipment  if  the  movements 

(a)  Records  of  car  allotment  and  distribntion 
>^  5^^^^  ordered,  furnished,  and  loaded. 

(c)  leleeraphic  and  other  reports  of  can  on 
and  required. 

1^  ry  ®  ^Porte  of  milled  car  ordw  

162.  Per  diem  reports: 

(a)  Per  diem  reports  made  and  received,  iaclvd- 

ing  reclaims.  ' 

(*)  Ber  dieoi  diwi«|Muicy  and  adjustment  re- 
ports. 

Ml.  Dispatchers'  records: 

(a)  Train  sheets  

(6)  Train-order  books  or  dii^iitcheM*' copies  "of" 
Ham  Olden.  ^  j 


3  years. 
3  years. 
Optifloal. 


6  yean, 
lyear. 

3yMn. 

6  yean. 
OptimL 

3  yean. 

3  years. 
3  years. 
3  yean. 
Syaan. 

3  years. 

Syean. 

6y^an. 
OptliHDaL 


6  yean. 
Optional. 


6  yean. 
6  yean, 
lyear. 

1  year. 
6  years. 


3  yean. 
3  years. 


imsmmomm  m  vmmum  cm  wswm  mm. 


27 


Bemc^tlim  of  aooonatu,  ete^ 


i 


TBANSPORTATioN — continued. 

183  EiBpatchers'  records — Continued. 

(c)  Train  orders — operators'  copies  

(rf)  Train  orders — trainmen's  copies  

Clearance  cards  or  orders— op«»ton'  copies. . 
(f)  Clearance  cards  or  orden-^Mbuaea'a  copies. 


Ptziod  to  be  retained. 


(q)  Operators'  block  reports. 
(«)_  Dail^  reports  of  trains  moved. 


164.  Records  and  reports  pertaining  to  embai^goes,  con- 
gested traffic,  and  simHat  mittem. 
166.  Employees'  time-tables: 

(a)  Official  file  of  employees'  time-tables  

(6)  Receipts  for  time-tables  ,  

166.  Train  accidents: 

(a)  Record  of  train  accidents  

(b)  Reports  of  train  accidents  by  oonductixs, 

enginemen,  or  others.  ' 
(e)  Reports  of  damage  to  oquipmrnit  by  acci- 
dents. 

167.  Reports  of  or  certificates  of  train-rules  A-rftiii^|^|p.f;f^nff, 

168.  Locomotive  mileage: 

(a)  Records  of  movement  of  locomotives  

(b)  Reports  of  locomotive  mileage,  from  division 

offices,  when  transcribed  to  lecorda  covered 
by  (a)  above. 

169.  Becordsof  noun  of  service: 

(a)  Records  of  hours  of  service  of  train  and  'irtalliin 

employees.   (See  item  210  <f.) 

(b)  Train-delay  reports.   (See  item  210  d.)  

170.  Records  of  crews: 

(a)  Train  register  or  water  

(6)  Records  of  craws  eaUed,  Inclnding  caU-boy 
records. 
J  and  free  tickets: 
(a)  Copies  of  ordmi  mi  p&a&ag  hoaaea  lor  pass 
stock. 

(6)  Records  of  pass  stock  received,  distributed, 

tind  destroyed, 
(e)  Reqiiestsfor  passes;  copJes  or  stubs  of  requests 

for  passes;  and  receipts  iat  pnairfl 

(d)  Records  of  passes  issued  

(e)  Records  of  passes  received  from  other  carriers. 

( /)  Stubs  of  trip  passes  

(g)  Pass  identification  slips.  (See  item  172/ )  

Oi)  Records  of  annual  or  term  passes  honored  

j[<)  Trip  and  telegraphic  passes  collected  


171. 


Free  passenger  nro  tickets  collected. 


Unexpired,  surrendered,  or  partially  uaed  an- 
nual or  term  passes. 

(I)  Void,  unused,  and  unissued  passes  , 

(m)  Recorda  of  free  passengw  fare  tidkets  issued. . 
(n)  Conductors'  reports  of  passes  ooltoctod  or 
honored.    (See  item  172  e.) 

(o)  Reports  of  trip  passes  issued  , 

(p)  Bulletins  of  lost  and  outlawed  paases,  file 
copies  of. 

(g)  Bulletins  of  lost  and  outlawed  pamw,  other 

than  file  copies  of. 
172.  Ocmductors'  passenger  and  freight  reports:, 

(a)  Reports  of  cash  collections,  if  tmnsctibed  to 

records  covered  by  item  35. 
(6)  Reports  of  cash  collections,  if  not  transcribed 
to  records  covered  by  item  35. 


Optional. 

Optional. 

Optional. 

Optional. 

Optional. 

3  years. 

3  years. 


6  years. 
1  year. 

3  years. 
3  yean. 

3  yean. 

3  years. 

6  yean, 
lyear. 


6  yean. 

6  yean. 

1  year, 
lyear. 

6  yean. 

6  yean. 

6  yean. 

6  years. 
6  years. 
6  yean. 
3  yean. 
3  years. 
3  years. 


I 


3  years. 
1  year  after  oinwDlyaar. 

1  year  after  current  year. 

6  yean. 

Syean. 

3  years. 
3  years. 

Optional. 


1  year. 


♦ 


28 


iMVMHMM^  oar  nooBDs  op  steam  boads. 


De  scrlptioa  of  MO«nists,  vte. 

m4N8rosTAnoN>--eoiitiiiiied. 

1*79       i^%mm^J^mm^^.^^^f   .... 

172.  <5oiid«cgOT'p«»en8^^ 

{€)  Btabfl  of  cash  fare  receipts  or  conductors'  por- 

"ons  of  duplex  ticketa 
(d)  Reports  of  passengers  carried,  or  of  tickets  ■ 
coupons  etc.,  coUected  or  honored! 
W  Keporte  of  pmmb  iMMwd  or  collected.  rSee 
Item  171  71.) 

(J)  Pass  identification  slips.    (See  item  171  a  ) 
ig)  Sleeping  car  identification  checka  and  Saw-' 

lOpML 

(»)  Beports  of  passeBgm  kwM  ht  deeping  and 

parlor  cars.  ^  ^ 

(t)  En^lopjM  for  inclosing  ticketg,  pMBee,  etc., 

fti^pre  leceived  at 

nonagency  stations, 
(t)  Conductors'  monthly  balance  tthmin  and 
i-ix     ^PPorting  papers. 

m  ^^ductors'  ^  or  iPM^y  bdaace  sheets. 

^Sce'^t"^^'-^^^"^^ 

173.  Oandueton'  train  and  car  reports: 

(«)  Bmorts  showing  the  dates  and  numbers  of 
tmns,  the  initials  and  numbers  of  can.  tlie 
movement  of  cars,  and  the  mileage  of  cars 
•nd  trains  (i.  e  ,  wheel  reports),  if  not  tran- 
scribed mto  other  records. 
Reports  showing  dates  and  numbetB  of  tnins 
tne  mitials  and  numbers  of  cars,  the  move- 
ment of  cars,  Mid  the  mileage  of  cars  and 
WMM  (1.  e.,  wheel  reports),  if  transcribed 
into  other  records  for  retentioii 

Im^  ^  ^  *^  ^  connectipg 

f5  53^**^^^*^!.'^''  nonagency  stations. . 

{€)  Tram  books  showmg  crews,  car^eeal  record 
cars  moved,  etc  ' 

174.  Im^rt  and  export: 

Reoardfl         reports  Detaining  to  import  and 
«port  freight,  bonded  b^tt  and  baggafie 
steamships' engagiiMirt^  ele.  -  ^  ' 

1/0.  Marine  eqmpment: 

reports  pertaining  to  the  opecation  of 
marine  and  floating  equipment. 
Kailway  mail  service: 

Records  and  reports  of  mail  weighing,  mail  fail- 
ures and  detentions,  fines,  deductions,  and 
irregulantieB. 
Detective  and  police  service: 

Reports  and  records  in  connection  with  policing 
the  company's  property,  detective  service,  in- 
J^fOgataoDB  of  robberies  and  attempts  to  de- 
ftaud  the  company  when  not  the  nblect  of 
claim  against  the  carrier. 
Records  of  ticket  punches  


ic) 


177 


178* 


AOXNCnS  AND  TABIW. 


Freight  records: 

(a)  Agents'  records  or  registers  of  waybills  made 
Ml  received. 


Optional 
Sjmn. 

3  years. 

3  years. 
OptiooaL 

3  years. 

OptioBaL 

3  years. 

6  yean. 

1  year. 

6  years. 


3  yean. 


6yeam. 

1  y«ar. 
6  years. 


6  years. 

6  yean. 
3yean. 

OptionaL 


3  years  after  use  of  pmdi 
is  discontinued. 


6  yean. 


m&muQ'am  ow  jounmrn  of  stbam  boaml 


29 


Stinfptioa  of  a«eoatf,  •te. 


Period  to  be  retained. 


AGENCIES  AND  YARDS — Continued. 

180.  Freieht  records — Continued. 

(b)  Agents'  records  of  adjustments  on  freight 

waybills. 

(c)  Tranter  records  of  &ei|^t  received  from  and 

delivered  to  connectmg  carriers. 

(d)  Records  of  and  receipts  for  delivery  of  freight 

to  consignees  and  connecting  carriers, 
(c)  Orders  from  consignees  for  delivery  of  freight. . 

(f)  Freight-checlcOTs*  records  

(g)  Orders  for  the  reconflignment  of  freight  

181.  Freight  reports: 

(a)  Reports  and  abstracts  of  commercial  waybills 

made  and  received. 

(b)  Reports  and  abstracts  of  compmy  freight 

waybills  made  and  received. 

(c)  Passine  reports  at  iimction  points  of  through 

waybills  forwarded  to  and  received  from 
connecting  carriers. 

(d)  Passing  reports  of  waybills  covering  frei^t 

moving  over  divisions,  bridges,  etc. 
(«)  Reports  of  shipments  received  or  forwarded, 
not  covered  by  wsyMUs,  sudi  as  coal,  ore, 
etc. 

(/)  Waybills  for  milk  and  cream  and  for  returned 
empty  carriers  on  passenger  trains. 

(g)  Duphcatesof  above  records.  (See  item  251  a.) 

182.  Freight  waybills:  ^ 

(a)  Local  waybills  

(6)  Interline  waybills  received  from  other  csi- 
riers. 

(c)  Copies  of  interline  waybills  made  to  other  j 

carriers. 

(d)  Copies  of  interline  waybills  moving  between 

points  on  other  lines  to  which  the  company 

18  intermediate. 

((^  Company  freight  waybills  

(j)  Memoranda  or  slips  on  which  are  listed  way- 
bills ami  to  audit  office,  if  such  memo- 
randa or  dips  are  not  used  in  auditing  the 

accounts 

«  is)  I^uplicates  of  above  records.    (See  item  251  a.) 

183.  Freight  corrections:  ^ 

(a)  Correlation  notices  

(b)  Undercharge  and  overdhiBge  frieight  Btot&- 

ments. 

(e)  Records  and  reports  of  correction  notices  

(a)  Duplicates  of  above  records.   (See  item 251  a.) 

184.  Bills  of  lading  and  releases: 

(a)  Consignors'  shipping  orders,  consignors'  ship- 
ping tickets,  and  copies  of  bills  of  lading. 

(o)  Shippers'  order-notify  bills  of  lading  taken  up 
and  canceled.  I 

(c)  Contracts  covering  risks  of  caniere  in  transpor-  j 

tation  and  storage. 

(d)  Shipping  contracts  for  transportation  of  care- 

takers of  freight. 

(e)  Releases  for  deliveries  at  nonagency  stations 
(/)  Bills  of  l^n^  and  shipping  tickets  lifted  on 

nfoound  shipments. 


6  years. 

6  yean. 

6  yean. 

6  years. 
3  yean. 
6  yean. 

6  yean. 

5  yean. 
3  years. 

3  yean. 

6  years. 

1  year. 

6  years. 
6  yean. 

6  yean. 

6  years. 


5  years. 
OptionaL 


6  years. 
6  years. 

6  years. 


6  years. 
6  years. 
6  years. 

5  years. 
3  years. 


BO 


wmmvn^mm  m  wmmm  of  stsam  bojumi 


DAScriptioii  of  accounts,  etc. 


9sifto4l  to  iMMtltihHld* 


AOXNOES  AND  TABOe— OmtilUMd. 

181k  Bocoids  of  fraght  stopped  ill  trannt: 

Becordg  and  reports  showing  the  particulars  in 
connection  with  shipments  stopped,  such  as 
^gain  to  be  cleaned  or  milled,  himber  to  be 
dNned,  po^  or  poled  to  be  sorted,  live  stock 
to  be  fed,  cotton  to  be  compttwod,  etc.;  and 
those  showing  particulars  in  regard  to  reahip- 
ment^  final  destination.   (For  dupUcatee  see 

Records,  reports,  orders,  and  tickets  pertaining  to 
IJe  weighing  of  carload  and  leds-than-carload 

(«)  Records  of  loading  of  cars,  showing  by  whom 
leaded  and  when,  by  whom  inepectod  and 
wiieii* 

(6)  Records  and  reports  of  carload  and  lees-than- 

carload  shipments  transferred. 

ie)  Records  of  cars  iced  and  ventilated  

(tf)  Records  of  unloading,  feeding,  and  watering 

live  stock.  ^ 

loo  ^  Duplicates  of  above  records.  (Seeitrai251a.) 
188.  Expense  bills  ard  settlements:  ' 

(«)  ^^^^^  expense  bills  for  freight  and  other 

m  Copies  of  agents'  nnttfamomts  with  ooMknots 

and  consignees. 
(«)  Agents'  setUements  between  carriers.. . 
(tf)  Lute  ol  biDs  SMit  to  audit  office  for  collection 

and  credit, 
(e)  Reports  of  uncollected  freight  chaiges 

(a)  Records  of  tickets  received,  sold,  and  <m  hand 

(6)  Inventories  of  tickets  at  agencies  

(c)  Records  of  adjustmentd  and  oaaQetkniB  <m 
ticket  r^liorts. 

Jrf)  Stubs  <rf  tickets,  ete  

(c)  Envelopes  and  receipts  for  stop-over  tickets 
_<ieposited  with  agents  at  stop-over  points, 
m  lS^^^r**°*'"~"^«^'*^  (Seeitem251«.) 
Reports  of  sale  of  tickets,  wOm  of  mileage  books, 
collection  for  excess  baggige,  etc    (Sw  duoli- 
cates,  see  item  251  a.) 
Sle^g,.pMrtor,  and  chair  car  lecoids: 

SleepiLg,  parlor,  and  chair  car  diagnuns  and  cor- 
liM  n     respondence  in  connectiQn  wHh  rowi' vitioiw. 
iiix.  ua^age  records:  * 

Ta)  Bass^fMXMrcb  

lb)  Baggage  waybills  and  manifests  

(e)  Becordso{ezceaBaadC.O.D.bMM»cbe^ 

issued.  ^ " 

W  fcaggage  in  bad  order  

(f)  Receipts  from  agents,  baggagemasteiB,  and 
/r\  -n  ^^^^^      valuable  letters  and  packages. 
(/)  Receipts  for  lost  and  miamfttcngd  bMSge 

cbecks. 

(a)  TVanrfercompanychecksand  manifests  

(*)  Duplicatesofaboyereooids.  (See item 251  a.) 


6  yean. 


6yemL 


6yeam. 


3  years. 

3  years. 
3  yean. 


6yoim. 

6  yean. 

6  years. 
6  years. 

6yean. 


6  years. 
Syean. 
6yean. 

6  months  after  audit 
OpdonaL 


6  yean. 


3  yean. 

3  years. 
3  yean, 
dyeao. 

3  yean. 
OptionaL 

OptionaL 

Optional. 


MfeffElidmoir  cop  bbcckbds  of  steam  boads.  31 


urns. 


I>MeElptloii  of  Moomit*,  ete. 


AOXNGIB8  AND  TABDa— <soBtmned. 

193.  Ifiacellaneous  collections  by  agents: 

Records  and  reports  of  overcoUection  of  fieiffht 
and  other  charges  (with  record  of  refund  or  dis- 
position); sale  of  unclaimed  freight,  sale  of 
water;  icing,  weighing,  reconsignment,  load- 
ing, and  unloading  chiuges;  gamuhee  feeSi  etc. 
(For  duplicates  see  item  251  a.) 

194.  Switching  records: 

(a)  Reports  and  records  pertaining  to  revenue 
switching. 

(6)  Switching  orders,  smtching  tickets,  and 

switching  waybills, 
(c)  Duplicates  of  above  records.  (See  item  251  a.) 

195.  Doniinage  and  storage  records: 

(a)  Records  of  cars  arrived,  placed,  and  released, 
and  of  accruals  of  demurrage. 

(6)  Reports  to  auditing  department  and  to  de- 
murrage and  storage  bureaus  of  accruals  and 
collections  of  demurrage  and  storage  chaiges. 

(c)  Reports  of  uncollected  <&9miiBage  and  stooge 

chaiges. 

(d)  Duplicates  of  above  leooids.  (See  item  251  a.) 

196.  Notices  of  freight  arrivals: 

Copies  of  notioes  to  coiuigMea  of  the  anival  of 

freight. 

197.  Remittances: 

(a)  Agents*  and  conductors'  remittance  slips. 

Dank  deposit  slips,  and  supporting  papera, 

not  provided  for  elsewhere. 

(b)  Agents'  records  of  remittances  

(c)  Statements  of  caA  and  other  cash  pap^  de- 

posited with  agents  by  conductors. 

(d)  Duplicates  of  above  records.  (See  item  251  a.) 

198.  Station  records  summarizing  the  debits  and  credits  on 

account  of  revenues,  renuttanoes,  chdmB,  etc. 

199.  Agency  cash  books  »  

200.  Agents'  balance  sheets: 

(a)  Monthly   balance   sheets  and  supporting 

Ijapers. 

(b)  Daily  and  weekly  balance  dieets,  when  fig- 

ures are  oomlnned  on  monthly  balance 

sheets. 

(e)  Daily  and  weekly  balance  sheets  and  support- 

ing papers,  when  figures  are  not  comomed 

and  carried  to  monthly  balance  sheets. 
(d)  Duplicates  of  above  records.  (See  item  251  a.) 

201.  Relief  claims: 

(a)  Record  of  agents*  relief  claims.   (See  item  57.). 
(6)  Reports  and  papers  suppofting  agmts'  relief 
claims.   (See  item  57.) 

202.  CSarieciMds  and  reports: 

(a)  Records  of  can  rec^ved,  forwaided,  and  on 
hand. 

(6)  Records  of  cars  received  from  and  deliveied 
to  connecting  carriers. 

(c)  Reports  of  cars  received,  f<Mrwarded,  and  on 

hand  and  wanted,  indudii^  intochange 
with  connecting  lines. 

(d)  Telegraphic  reports  of  cars  interchanged  at 

junctions,  when  data  are  transcribed  into 
other  records. 


6  yean. 


6  years. 
6  yefUB. 

6  yean. 
6  yean. 

6  yean. 

Syean. 
3  yean. 


3  years. 
3  yean. 


6  years. 
6  yean. 
6  years, 
lyear. 

^  years. 


3  yean  after  settlement 
3  yean  after  settlemeat. 


6  yean. 
6  yean. 
6  yean. 


1  year. 


•tB. 


Period  to  be  retained. 


1^ 


AGENCIES  AND  YABDs — Continued. 

Car  records  and  reports — Gontinaed. 

(e)  Telegraphic  reports  of  movement  of  fast  freight, 

when  data  are  transcribed  into  other  records. 

(f)  Bacofd  of  car  seals  applied,  releaaed,  and  on 

luad. 

(f)  Yard  car  books  showing  cars  on  Yuwm  yaid 
tracks  and  industrial  tracks. 

(h)  Daily  reports  of  loaded  cars  passing  yards  

(i)  Dapliutosof  above  records.  (See  item  251a.) 
203.  Reports,  records,  and  instructiimsregazdiiigtiiemake^ 

up  of  trains. 
Card  waybills:  * 

Card  waybills,  when  used  as  tevenue  bilUng. 
Card  waybills,  when  shipments  ive  COWtud 
by  other  revenue  waybills. 

Card  waybills  for  nonrevenue  shipments  

_  Home  route  card  waybills  

Car  cards,  placards,  and  car  certificates: 

(0)  Car  cards,  side  cards,  placards  and  copies  of 

car  certificates  when  used  for  routing  pur- 
|iQseB  or  to  diow  contents  or  condition  of 
cars  and  with  rules  for  handling. 
(6)  Inspection  certificates  for  cars  containing  es> 
mm^  ^XMa.        plosivcs,  forwardiug  agents'  original, 
no.  Qanat  agency  and  yard  recoids: 

All  records  at  agencies  and  yards  not  oHmrwise 
povidiBd  lor  in  llMse  Kciilm 

MfeAnsncs. 

HO.  Bqports  to  Interstate  Commerce  OoiUBiMiflaa  ^ipyf 

other  regulating  bodies: 
(«)  Annual  linancial,  operating,  and  statistical 
reports,  file  copies  of,  and  8iq>pcrting 

papers. 

(6)  Monthly  reports  of  operating  revenues  and 
expenses,  file  copies  of,  and  supporting 
papers. 

(e)  Monmly  accident  reports,  file  copies  ot,  and 

supporting  papers. 
(d)  Monthly  reports  of  hours  of  service,  file  copies 

of,  and  supporting  papers. 
(•)  Kontlily  locomotive  boiler  inspection  and 

repair  reports,  file  eopies  ot,  and  sq^port- 

ing  papers. 

(/)  Annual  locomotive  boiler  inspection  and 
rai>air  reports,  file  edpiBB  of,  rad  support- 
ing papers. 

(jf)  Special  orders  from  Interstate  Commerce  Com- 
mission for  repairs  to  locomotive  boilers, 
and  file  copies  of  special  repair  tepcttB  cov- 
ering such  repairs. 

(1)  Specification  cards  for  locomotive  boilers,  file 

copies  of,  and  supporting  blue  prints  and 
alteration  reports. 

(I)  Freight  car  location  reports,  file  copies  of, 
and  supporting  papers. 

(j)  Monthly  or  periodical  reports  regarding  em- 
ployees ana  salaries,  file  copies  of,  and  sup- 
pofti^gpapeif. 


lyear. 

3  years. 
3  yean. 

Optional. 
Optional. 


6  yean. 
SyeaiB. 

3  years. 
1  year. 

Optional. 


3  yean. 
6yean. 


Permanently. 

1   year   aft^  cuirent 
year. 

Syeanl. 

3  years. 

1   year   after  cunent 


5  years. 

1 


1  year  after  boiler  is 
retired. 

3  yean. 

3  yean. 


Description  of  accounts,  etc. 


STATisnoa— continued. 


210. 


and 


Reports  to  Interstate  Commerce  Comminion 
other  regulating  bodies— Continued. 
(k)  Reports  to  regulating  bodies  regarding  ex- 
penditures of  proceeds  from  sale  of  author- 
ized securities,  file  copies  of,  and  supporting 
papen. 

Note.— The  supporting  papers  referred  to  In  item  210  are 
those  requisite  to  support  the  reports  named,  and  not  else- 
wlMTO  provided  for  in  these  regoutions  If  figures  fw  such 
reports  are  assembled  on  memorandum  sheets,  such  sheets 
constitute  a  part  of  the  supporting  papen  and  nail  be 
xetaiDBd  aooonUni^. 

211.  Annual  reports  or  statemenlB  to  stockholdera,  file 

copies  of. 

212.  Monthly  or  other  periodical  statements  of  general 

balance  dieet,  income,  and  profit  and  kMsaeoounta, 
comparative  or  otherwise. 

213.  Monthly  or  other  periodical  statements  of  revenues  and 

expenses,  comparative  or  otherwise,  and  analyses 
of  increases  and  decreases. 

214.  Montihly  or  other  periodical  statements  of  tonnage 

handled ,  by  tons,  ton-miles,  commoditieB,  diviauHis, 
or  otherwise. 

215.  Monliily  or  other  periodical  statements  of  car-miles, 

tndn-myM^  «nd  moyements  of  fraiglitand  passenger 

cars. 

216.,  Monthly  or  other  periodical  statements  of  perform- 
ances of  locomotives. 

217.  Monthly  or  other  periodical  statements  of  employees 

by  duties,  days,  compensation,  or  otherwise. 

218.  Monthly  or  other  periodical  statements  of  passenger 

traffic,  by  number  of  passengers,  passenger-miles, 
divisions,  or  otherwise. 
21^.  Miscellaneous  statistical  reports,  statements,  and 
summaries  (not  otherwise  provided  for  herein) 
used  for  administrative  purposes  only  and  not 
entering  l£*«oo(mnts  ctf  ishe  company. 
Working  papecs  or  leeotds  on  which  are  assembled 

fi^es  tor  records  covered  by  items  212  to  219. 
Estimated  revenues  and  expenses: 

Monthly  or  periodical  stttements  of  estimated  or 
approximate  revenues  and  expenses^  when  not 
used  as  bases  for  crediting  or  chaiging  the  ac- 
counts. 

222.  Agents'  daily  or  weekly  reports  of  tonnage,  revenue, 

or  receipts,  used  only  fox  preparing  statements  of 
estimated  revenues  oar  the  movement  of  traffic. 

223.  Tabulating  cards: 

Tabulating  cards  used  in  the  compilation  of 
statistics  and  other  data,  -wlmi  the  results  are 
tianscribed  to  other  . recoids  covered  by  these 
mgttlations. 

loniT  ▲ssocsA.noNS,  nnutAirs,  and  jjimiiAn  AasNcms. 

230.  Rules,  regulations,  and  instructions  to  carriers, 

agents,  and  others. 

231.  Statements  ol  expenses  of  agencies  aiod  apportion- 

ment between  carriers  and  others. 

232.  Statements  of  receipts  of  agencies  and  apportionment 

between  carriers  and  otheis. 


Period  to  be  retained. 


Permanently. 


Pomanen^y. 
6  years. 

6  years. 

6  years. 

6  yean. 

6  years. 
6  years. 

6  years. 

3  years. 

3  years. 
Optional. 

Optional. 

1  year. 


6  years. 
6  yean. 

6  years. 


S4 


.  JOINT  ASSOCIATIONS,  BTc.— <x)ntinued. 


233. 


234. 


236. 
237. 


(6) 


ililMnents  of  freight  handled,  by  oairien,  coMaodi- 

tiee,  gateways,  or  otherwise. 
Statements  of  passenger  busineas,  by  camera,  c\%mm 

285.  Reports  from  carriers  or  agmte  of  carriers  thowing 
freight  handled,  passengers  carried,  and  other  in- 
formation, if  summariaed  in  lecorda  coveied  by 
Items  231  to  234. 
Working  papers  and  records  tabulating  data  for  rec- 
ords covsM  1^  itsas  283  Mi  23A» 
Waybills: 

(«)  Copies  of  waybills  received  from  carriers  or 
agents  of  carriers,  if  such  coines  contain  no 
information  other  than  thai  mppmaam  on 

the  original  waybills. 
Abstracts  or  lists  accompanying  copies  of 
waybills  covered  by  (a)  above,  when  used 
mmo  only  for  checking  Umi  onpisi  mtm  wmL 

Z31I.  iROMliiiiu^  and  storage: 

(a)  Secords  summarizing  the  accruals  of  demur- 

»g««ndBto«iige  charges. 
(*)  Reports  and  statements  to  carriers  of  demur- 
J^ge  and  storage,  and  file  copies  thereof. 
Reports  from  agents  of  carriers  of  accruals  of 
deoiaxrage  wad  storage  charges,  of  cars  re- 
ceived, placed,  and  ksIhmm,  ^  conslaruc- 
tive  placement,  etc. 

"Average  "  demurrage  agreements  

Records  of  csis  handled  under  "average" 
agreements. 

_ ,  Records  and  supporting  papers  covering  the 
cancellation  or  refund  of  demurrage  and 
storage  charges. 

«Qo  w  •  ^P^*?*^^^**^®'®^*^*-  (Seeiteni251a.) 
239.  Weighing  and  inspection  of  freight : 

(a)  Weight  agreements,  such  as  those  providing 
for  acceptance  of  shippers'  weights,  subject 
to  inspection  ol  books,  etc. 
(i)  RecoMs  and  reports  covering  the  settleiaaat 
with  shippen  and  ^^^rnrr  lor  nndcirhwiiin 
in  weight.  ^"'^ 
Becords  and  r^Mrts  d  shipments  moving 

under  weight  agreements. 
Weighmasters'  oaths,  weight  tickets,  weight 
certificates,  and  reports  of  weighmasters 
(«)  ReportstocanieiBQfshipments  weighed  or  in- 
spected, of  corrections  iBsde  on  waytdlls, 
and  similar  matters. 

Bucoras  and  reports  pertaiiu]u[^  to  the  validating 
of  pasrenger  Un  ticksta.   O^or  duplicates  see 

item  251a.) 

211.  MloMo-book  settlements. 

{•)  Records  and  lepotim  paisamag  to  settlements 

with  carriers  and  passengers  regarding  mile- 

9fge  books,  scrip  books,  reduoecwate  aeden- 

tuds.  and  similar  tickets. 
(()  Becssis  and  reports  of  tickets  redeemed. 

(See  item  97.) 
(c)  Duplicates  of  above  records.  (See  item  2510.) 


1^ 

0) 


P«riod  to  be  retained. 


6  yean. 

6  yean. 
3  years. 

3  years. 
Optional. 

Optional. 

6  years. 
6  years. 
6  yews., 


6  years. 
6  years. 

6yeais. 


Bjnan. 

6  years. 

6  years. 
Byeors. 

6  years. 


6  years. 


6  years. 


DESTRUCTION  OF  BECOBDS  OF  STEAM  ROADS, 


35 


jfMRipoeaoi 


«te. 


JOINT  ASSOCIATIONS,  ETC. — Continued. 


Statements,  schedules,  and  bills  rendered  steamship 
or  other  carriers  covering  the  amount  due  for  tickets 
issued  in  exchange  for  orders,  file  copies  of. 
243.  Clergy  permits: 

Applications  for  clergy  permits,  and  records  and 
reports  pertaining  to  the  issuance  and  use  of 
clergy  permits. 

Note.— Ledgers,  journals,  vouchas,  bOb,  and  otber  leocnda  of 
Joint  associations,  etc.,  shau  be  retained  for  the  same  periods  as 
aiepwYided  forauch  docwinwsls  alpswlnn  inttsMiwpihttow. 


Pwlod  to  be  letaiaad. 


mSOBLLANBOUS. 

250.  Engineering  records: 

(a)  Maps,  profiles,  plans^  specifications,  estimates 
01  work,  records  of  en^eering  studies,  and 
similar  records  pertaining  to  extension,  addi- 
tion, and  betterment  projects  wMch  have 
been  put  into  execution. 

(6)  Maps,  profiles,  plans,  specifications,  estimates 
01  work,  records  of  engineering  sliidies,  and 
similar  records  pertaining  to  extension,  addi- 
tion, and  betterment  projects  which  have 
been  abandoned. 

251.  Duplicate  accounts,  records,  and  memoranda: 

(o)  Copies  of  accounts,  records,  and  memoranda 
covered  by  items  181-183, 185-190, 192-195, 
197, 200, 202, 238-241,  when  held  by  agents. 

(6)  Duplicates  of  other  accoimts,  records,  and 
memoranda  listed  in  these  regulations  when 
they  are  not  provided  for  otherwise  and 
when  they  contain  no  information  other  than 
that  shown  on  the  origiiiak. 

252.  Records  of  employees: 

(a)  Applicaticvis  for  employment,  reports  and  cer- 
tificates of  examinations,  service  records, 
efficiency  tests,  employees' rost^  and  o^er 
similar  records  pertaining  to  employees. 

(6)  Applications  for  employment  and  replies 
tn^eto  not  resultiag  in  employment  of  ap- 
plicant. 

253.  Instructions  to  agents  and  others: 

(o)  Books  an^  circulars  of  instructions  to  agents 
and  others,  in  the  general  file  of  the  depart- 
ment in  which  the  complete  official  file  is 

maintained. 

(6)  Surplus  copies  of  books  and  circulars  of  in- 
structions and  copies  in  other  departments 
and  at  sgencies,  if  copies  of  the  same  issues 
are  preserved  m      geamd  fils'ieieRed  to 

in  (a)  above. 

254.  Land,  industrial,  and  immigration  department  rec- 

ords: 

(a)  Reports,  records,  and  correspondence  con- 
taining inquiries  from  and  replies  to  pros- 
pective homeseekers  and  industries  regard- 
ing localities  and  conditions. 

^6)  Agents*  periodical  itinerary  resKnrts  

(c)  A^ts'  periodical  field  or  woti  reports.  


6  years. 


3  yearn. 


^Permanently. 


G  years. 


May  be  destroyed  after 
expiration  or  periods 
assigned  to  originals. 
(See  paragraph  18. ) 

May  be  destroyed  at 
option  of  carrier.  (See 
paragraph  19.) 


1  year. 


6  years  after  expiration 
or  cancellation. 


Optional. 


I  year. 
1  year. 


M 


DWIBUOTIOK  OP  BECOBDS  OF  STEAM  |^QAP& 


Desctiptkm  of  aoooaata,  •to. 

MiHomiLAnuoua — oonlfaiiied. 

M4  IjUidL  indartrial  and  immiimLtirkTi  i. 
^«S^-OMS^i<L     ""'^^^woa  aepartment  rec- 

(rf)  Periodical  reports  from  agents,  industries 
and  others,  furnishing  data  for  annual  tp- 
portsfor  industrial,  commercial,  and  agri- 
cjiltoial  dawTteriei,  sad  iimilar  pubUia- 

255.  Ph)vident  departments  records: 

BeoM^f  provident  departmente,  such  as  em- 
ployees relief,  hospital,  insnmnce  and  savings 
dwrtments,  other  than  records  pertAining  to 
the  receipt  and  disbursement  of  funds. 

1  year. 
1  year. 

provided  for  similar  records  elsewhere  inSs  SSST 
25<>.  Data  relating  tn  tha  At^afmir^^i^-r^   j_-  ' 

256.  Data  relating  to  the  destruction  of  records* 

Wntten  authorities  and  certificates  of  destruction 
2,^1???^^  !!?^**™»        memoranda  required 

257.  CSotreqwndence: 

(«)  <^(f'«>^^>^^  a»d^  records  theraof  relating 
to  subjects  luted  in  itrau  1  to  256,  inch? 

W  OneratorB;  copies  of  telegrams,  including  re- 
lay copies,  It  the  original  or  other  copSs  of 
Budi  messages  are  letuned,  as  pio^ktod  for 

in  (a)  above. 

(c)  Sten^phers'  notebooks  and  phonograph 

and  other  mechanical  device  records,  if 
transcripte  thereof  are  zetsined  as  proyi^ 
for  in  (a)  above.  ^ 

(d)  Extm  copies  of  letters,  etc..  used  for  tracing 

«r  fallowing  up  cowespondence,  or  for  other 
purposes,  if  original  or  other  copies  are  re- 
tained as  pro  vided  lor  in  («}  above. 


PenMnently. 


For  the  period  pre- 
scribed for  the  records 
to  which  the  cone- 
spondence  relates. 

Optional. 


OptionaL 


OptbnaL 


APPEVPIZ. 


The  following  forms  are  suggested  for  the  use  of  carriers,  but  any 
other  forms  may  be  used  provided  they  show  the  information  required 
by  the  regulations: 

(A.)  Form  of  resolution  of  Board  of  Directors  designating  an  officer  to  have  general 
tiipeivlaion  of  Oie  dettrnctton  of  aeoottati,  xeooids,  and  memoniida.  (See  yar.  Sa 


Excerpt  from  minutes  of  the  meeting  of  the  Board  of  Directors 

of---  Company,  held  at  its  office  in  

 on  191--: 

''Besolved,  That,..   

(Title  of  officer  or  name  and  title.) 

be,  and  be  is  hereby,  designated  as  the  officer  of  this  company,  to 
have  geiieral  supemnon  of  the  destructicm  of  a^seounts,  reoordsi 
and  memoranda  in  acccnrdance  with  the  Regulations  to  Govern  the 
Destruction  of  Becords  of  Steam  Roads,  ^ective  on  July  1,  1914, 
issued  by  the  Interstate  Commerce  Commission." 
I  hereby  certify  that  the  above  is  a  true  and  correct  copy. 


,191... 


(Name.) 

(Tttift.) 


(B.)  Form  of  resolution  of  Board  of  Directors  designating  an  officer  to  have  super- 
vision of  the  destruction  of  certain  accounts,  records,  and  memoranda.  (See  par.  2l> 
effOeiegilillttts.)  ' 

Excerpt  from  minutes  of  the  meeting  of  the  Board  of  Directors  of 

the   Company,  held  at  its  office  in  --  

 on  ,191--: 

B€9oLv€i,Th»,i    

(Title  of  officer  or  name  and  title.) 

be,  and  he  is  hereby  is,  designated  as  the  officer  having  supervision 
of  the  destruction  of  the  accounts,  records,  and  memoranda  named 
Mow,  the  destruction  of  which  is  permitted  by  the  Regula^oM  to 
Govern  the  Destruction  of  Records  of  Steam  Roads,  effective  on 

July  1,  1914,  issued  by  the  Interstate  Commerce  Commission." 

Item  No.  in  I.  C.  C. 

Form  No.  Description.  Period.  RcgnlsfciaM. 


I  hereby  certify  that  the  above  is  a  true  and  correct  copy. 

(Name.) 

(Tftie.')'" 

■  —  ,JL  if  X  .  .  ■ 

S7 


RECORDS  OF  SKBAM  BOAIML 

the  MMte  ITZ^^  "^"^""^  *  cremation  committee  for 

w  fw«w«a  t«Mi^  (Sec  jar.  11  of  the  wfuln- 

^^Excerpt  from  mmutes  of  the  meeting  of  the  Boi«d  of  Biwdom  of 

:„    " -  Company,  Jbdid     its  office 

   on  ,  191  . 

"iZewtoed,  That  puisuant  to  the  Regulatiolte  to  Govern  the  De- 

ftmction  ol  BscoTdB  oi  Steam  Roads,  effective  on  July  1  19H 

maed  hj  the  Inteistate  Commerce  Commission,  the  Board  ^ir'^crt-tn? 

1  CMki  If  nA  p«na^  or  names  and  titles^ 

iLiT-^S!!  eoiniiiittee  to  act  in  conjmiction  with  the  represent- 
mtm  of  tim  trustees  m  the  destruc  tion  of  

T  iiMMimii  •^■■^  of  doeamfots  to  be  destroyed.)  ""*"""     ~~  *- 

A  MMgr  WWjr  tliat  the  aboTe  is  a  true  and  correct  copy. 

(Name.) 

lUf 

^,  _  ,    MW3L  mm.m 

.2iJr  ICS.     :^;1T"-"     — - 

 -  Company, 

Office  of  

T  •     191 

incorfonmty  with  the  authority  conferred  upon  me  by  the  Boaid 
«  Omctms,  I  hereby  authorize  aad  direct  . . 

^     ,  (Name  and  title  or  occupation.) 

Descriptikni.  Period.  ^*''lSS£!fc«.' ^ 


(Name.) 


(Titlt.) 


30 


(B)  Form  of  written  authority  of  eoailKiy«g  effect  for  tte  4eilneltwa  ef  aetvaiti. 
leooidt,  and  menenada.  (See  par.  Sb  of  tte  lefalatteaa.) 

The  ...   Company, 

Office  of...   , 

  -.-,191_.. 

In  conformity  with  the  authority  conferred  upon  me  by  the  Board 
of  Directors,  I  har^by  aiithorize  and  direct   

•  •  * " "  'rir:^  -J  -  \ -  -  -  *^  destroy  from  time  to  time  the 

(Neme  and  title  or  ocoaptttton.) 

accounts,  records,  and  memoranda  of  this  company  in  his  custody,  the 
destmction  of  which  is  permitted  by  the  Regulations  to  Govern  the 
Destruction  of  Records  of  Steam  Roads,  eflFective  on  July  1,  1914, 
issued  by  the  Interstate  Conmierce  Conmiission. 


{Name.) 


(Tltte.) 

<V)  Fen  of  eeiliieate  of  MnMtfea.  (See  fir.  Sa  of  the  regulations.) 

The  _  — Company, 

Office  of  , 

 ,191 


Dbab  Snt:  I  hereby  ^tify  that  I  have  this  day  destroyed  the 
acconnts,  records,  and  sHlDranda  listed  below,  pursuant  to  your 

authority  dated   _ . .  _ ,  1 9 1 .  _ .    I  further  certify  that  no 

accounts,  records,  or  memoranda  other  than  those  named  have  been 
destroyed  therewith. 

FonnNo.  Den^pttoB.  Mod.  Itom  No.  in  I.  c.  c. 

Regulations. 


Yom:s  truly. 


(Name.) 


(Title  or  oaeapation.) 


46  IliBlJiUCTION  OF  BBCOBDS  OF  STEAM  B0AD8* 

^^^^J^im  if  iWMiiillvt  mtM^mt^  ^  MHIhCImi.  (SM  jm.  S  and  9b  of  fhe  regu- 

The  -  _  Company, 

Office  of  

-----  ,191... 


Dear  Sir:  I  hereby  certify  that  I  have  destroyed  the  accounts, 
records,  and  memoranda  listed  below,  pursuant  to  your  authority 

dated  ,  191 . . .    I  furtlier  certify  that  no  accounts,  records, 

or  nimmiMla  other  th«a  those  named  have  been  destroyed  therewith. 

»B«ii  ll«t  Deacriptioii.  Period.  Item  No.  In  I.  C.C,  Date  of 


Yours  truly, 


(Name.) 


(nfl»«roeoi9ili«i.) 


INDEX  TO  RECORDS. 


i 


Atotucts;  of  auxilJaiy  opentioiis,  12  note;  of  freight 

nfienue,  30, 31. 
AteUaatBinooKdBf  106;  raEMrtotongotating bodies, 

210c.  (See  also  Deranmeati^  FmaoatHiDiaxIm.) 

Accountants'  reports,  21. 
Accounts,  unsettled,  56c. 

Ae^ilBttldii  of  raid  and  equipment,  ooutiaots  rdat- 

Ing  to,  57c. 

Additions;  estimates  and  authwrities,  68;  eivtaecr- 
ing  records,  250. 

AdJoBtments;  of  materials  accounts,  112a;  of  per 
diem,  1626;  on  freight  waybills,  1806;  on  tfofcet 
ports,  189c.  (See  also  Corrections. ) 

AgBDCj  records;  rate  authorities,  906;  freight  traffic, 
UO-188, 196, 204, 205;  passenger  and  baggage  serv- 
ice lW-192;miiodlan«N]so(dlecttons,  198;  switvdi- 
ing,  194;  demurrage  and  storage,  195;  accounts 
and  balances,  198-200;  car  and  train  movement, 
202,  203;  miscellaneous  records,  206;  instructions, 
388.  {SmtimntAtmam.} 

Agents  (claims);  drafts  issued,  55«. 

Agents  (industrial,  etc.);  itJoeiaiy  and  Add  reports, 
254. 

Agnii  (station);  gensnil  offloe  aoeocmts  with,  20; 

general  office  settlements  with,  30,  33,  36,  37,  38, 
39;  drafts  issued,  55c;  claim  participations,  706; 
requisitions  and  receipts,  90(2, 94c,  95c;  market  and 
weatlur  reports,  83;  freight  reports,  181;  remit- 
tances, 197;  relief  claims,  201;  statistical  reports, 
222;  commercial  and  Jndastriia  data,  2S«4.  {8u 
0^  Agency.) 

AffMOWnts,  14, 67c,  23&I,  239s. 

Allotment;  of  securities,  3c,  4c;  of  can,  ISU, 

Alteration  of  locomotive  boilenv  SUh* 

Api>ea]s  from  assessments,  15. 

Applications;  to  regulathig  bodies,  16;  for  pay-roll 
nhintM,  51ft,  e;  for  spedakmte  orden^  90t;*  for 
employmeat,  an.  QBm  tirn  l>oiaprti,  Haqqisi- 
tions.) 

Ash-pan  inspection,  136J. 

hmmmmtt,  (amTtam.) 

Assignments  of  employees'  pay,  52. 

Associations;  settlements,  34;  olasslfled  records, 
230-243.  (iSceajM  Bureaus.) 

Attariimenta  of  waployaot'  pay,  52. 

Auditor's  stabs  of  mtmfS  boolEi^  96e; 

Audits,  21. 

Authorities;  for  security  issues,  16;  for  transfer  of 
ftmds,  l9ie;  for  pay-roll  changes,  516;  for  voucher 
payments,  SSd;  for  road  and  equipment  invest- 
ment, 58;  for  claim  participations,  706;  for  disposal 
of  unclaimed,  dami^ged,  and  refused  freight,  76; 
lorflates,  90;  for  sale  of  material  and  siQtplies,  lUk; 
for  eqoipnwnt  repair  expend itnre,  Ul;  for  road- 
way and  structure  repafr  tTnadftBW,  UB;  for 
destruction  of  reoords,  260. 


Auxiliary  operations  records,  12. 
Average  demurrage  agreements,  23Sd. 
Ajdes  reoutved  and  tilled,  134. 

Bad-order  baggage  releases,  192J. 
BacpiCe;neords,  lU, : 

1926;  releases,  192<f. 
Baggage  checks;  records,  95,  192c;  used,  96c;  unused, 
96^;  receipts,  192/;  of  transfer  companies,  192^. 


Baggagemasters'  receipts  for  valuables,  192c. 
Baggagemen's  requisitions  and  receipts  for  chetdca^ 
OSe. 

Balanoa  riMta;  af  fenenl  oflea  led^ns,  7fr,  c  of 

material  and  aoiplies,  110c;  of  coaling  stations, 
11^;  of  conductors,  172J;,  I;  of  agents,  200;  peri- 
odical statements  and  data,  212, 220. 

Balance  stateaaents     tnosonr,  19b,  /. 

Ballasting  records,  150. 

Bank  deposits,  19. 

Bar  checks  used,  96a. 


BettennflBte;  estimates  and  witlMKitiiB,  M; 

neering  records,  250. 
Bids  and  oflers  for  material  and  supplies,  llld . 
Bills;  ooUeeiible,  66;  relating  to  property  invest- 

mmt,  67i^  e;  covering  dtaises  on 

terial,  lilt;  agents'  expsM 

joint  agencies,  243  note. 
Bills  of  lading,  184. 

Bills  of8aleandtiaasfBrof8eoiiiltiBi^ad;4e. 

Block  reports  of  operators,  163^. 

Blue  prints  for  boiler  repairs,  210A. 

Boilers;  record  133;  inspection  reports,  136e,  210e,/. 

niiair  iiqrarii,  UBs,  M, /,  #,  li;  ipeelil  I.  G.  G. 

orders,  210?. 

Bonded  freight  and  baggage,  174. 

Bondholders.  (Su  Proxies.) 

Bonds;  israea  and  transfefs,  4,  16;  raarament,  «. 

(See  also  Fidelity  bonds.  Indemnity  bonds.) 
Bridges;  repairs  and  renewals,  151;  impaotion,  IfiMt* 

painting,  155. 
Buildings  (AMBtnwtoraa.) 
Bulletins;  of  lost  and  stolen  tickets,  94d;  of  lost  and 

stolen  baggage  dieoks,  964;  pf  lost  and  oottewod 

passes,  17l2>,  q. 
Bureaus;  aatttaments  with,  34, 38;  reports  from. 


C.  O.  D.  baggage  checks,  96c,  192c. 
Cai;ftoarsiqiplies,llS. 

Call-boy  records,  1706. 

Capital  stock  records;  issues  and  transfHSii,  3,  IBi 

retirement,  6.  (See  also  Securities.) 
Oar  books,  20^. 
Car  cards  and  certificates  906. 
Gar*milei  statements,  216. 


42 


INDBX  TO  BECOBDS. 


Ov  Hill;  maOadkHf  mmm,  imp 

ywd  records,  202/. 
Ovds;  receding  contracts,  14a;  defect  and  repair, 
SSfff  135;  recording  material  and  supplies,  1126; 


163e,/;  waybill  and  rooting,  904, 
fication,  210A;  tabulating,  223. 
Caretakers'  transportatioii;  uaed  tickets,  Md;  con- 

light-weif^bad  and  stenciled,  139;  cleaned  and 
Iced,  145;  movements,  160,  195a,  202,  215,  220; 
ordered  and  distributed,  161;  conductors'  reports, 
17S;iiporliton|iiiBtincbodiBB,SUM. 
Foreign  on.) 
Cash;  treasurer's  balances,  19/;  audits,  22;  train  col- 

lectlons,  35, 17a>,  h;  conductors'  deposits,  197c. 
GMi  books:  at  aninl  offices.  10:  at  awmnfai  1W 

stubs,  172c. 

Certificates;  stock,  36, 6;  receiver's,  6;  temporary,  6; 
imed  for  wages,  51e;  do-gy ,  96a;  of  equipment  in- 

S52a;  for  cars  containing  explosives,  205;  of  llnn<|tif 
weights,  239d;  of  destruction  of  records,  256. 
Chair  cars;  revenue,  36;  reservations  data,  191. 


1^; 


,$t,SJi,9;  of  freight,  180/. 
(financial);  outstanding,  19^; 
p«y,a«,/;  paid,  556. 
Cknta  (tzanqBtftl*tai  wtnkt);  baggage,  95, 96e,  g; 
192e,  /;  storage,  95c;  bar,  berth,  meal,  seal^ 
train,  96a;  idmfciflaitioB,  17S||;  of 
panies,19^. 
nptmtiniili,  T 

90k;  relative  to 

instructions,  2S3. 
Caaim  agBBts' drafts  reportad,  Wc 
GlafBM  laeordi;  fin  daaagi^  19b,  71, 91$ 

loss,  70a,  71, 73;  i)ersonal  injury,  TOBglt,' 
70,  71, 75, 198;  agent's  relief,  aOL 
Classifications  filed,  90a,  b. 

Clearance  cards  and  orders  for  trains,  163c,/. 
Clergy  transportikioB; 

records,  243. 
Osal  Bot  ivaybflled,  18U. 
Coaling  stations.  (flSi 
Code  books,  2. 

CoUections;cashfiires,  35, 172a,  6;  tickets,  IZad^-ex- 
OM  bagma,  190;  omoMisM  by  sinta,  ]«S; 
demmraga  and  st<vage,  1956. 
Commissary  inventories,  115c. 
fi— mortities;  periodical  statements  and  datey  214, 

BO;  JolDt  agency  slatMMiMs,  233, 298. 
r— mntatifln  tiehats  osed,  oes. 
Company  flight,  lilt,  1811^  Uk. 
Concurrances  in  rates,  90f. 
CoiMiiictan'  leoords;  setUements,  33;  requisitions 
a^raea^ila.  Me,  llSlirNpsriB  of siqi]illBB,llSa;  ac- 
cident reports,  1666;  reports  of  passes,  171n,  172c,/; 
reports  of  cash  collections,  172a,  6;  reports  of  pas- 
sengers and  tickets,  172d,  &;  envelopes,  1721;  freight 

k,l;tcaaaand 
,  19S;  remittances  and  dei>adli^  197. 

IM. 


notices  of  freight  arrival,  196. 
Consignors'  records;  shipping  orders,  184a;  order- 
notify  bills  of  lading,  1846;  releases,  184<;  wejght 


Construction  records,  57. 

Contracts;  of  general  nature,  14;  related  to  road  and 
equipment,  57^*  for  material  and  supplies,  111c; 
oof  lug  caBkt'sriJts,  181c;  far  caiatakw*  Inuh 
portation,  184d.  (See  9b»  ApoMMBlS.) 

Convention  traffic,  98. 

Corrections;  of  agents'  accounts,  20il;  in  interttM 
sottlaments,  31,34;  freight,  183;  on  ticket  reports, 
18Be;  on  waybills,  239c.  (i9cc  obo  AdSustmeats.) 

Correspondence;  on  suits  affecting  salaries,  526;  on 
rates  and  rate  authorities,  90h;  on  time-tables,  91; 
on  freight  diversfon,  926;  on  car  reservations,  191; 


257. 

Cotton  in  transit;oo¥«id  by  jnsnranoa, Ifty  Htcm^ 

in  transit,  185. 
Goi^oas;  interest  payment,  4i,  9;  mflssfs  book, 

96c;  BToese  bstttii,  99c  Mfatts  ^  eoBesttan, 

172d. 

Credentials;  used,  96c;  redeemed,  96A;  settlements, 
ML 

Credit  CTtmrifwi  records,  90e. 


Damage;  claim  records,  70a,  71a;  employees'  reports, 

U»,i,72,168e. 
Damaged  freight;  records,  75;  salts  OfiHS,  7«. 
Debt.  {See  Bonds,  Securities.) 
Deductions;  from  pay  rolls,  51<f;  in  mail  service,  176. 
Deeds,  13. 

Defect  cards,  55g,  135. 

Delay  data;  for  employees'  time,  53;  for  train  service, 

1006;  for  mails,  176. 
DeiBrery  laoords;  far  naterial  and  tappllm,  nil; 

for  freight,  180d,  e. 
Demurrage;  revenue,  38,  1956;  accruals,  195a,  J; 

uncollected,  195c;  joint  agency  records,  238. 
Deaamrage  bmeans;  vafMsts  and  settkmonts,  Mi 

reports  to,  1956.  (5«e  obo  Joint  afndis.) 
Depositaries'  statements,  196. 
Deposits;  treasurer's,  lOs,  g;  agents',  197a;  oan- 

dootots',  197a,  c 
Depreciation  records,  576. 
Derailment  rei)orts,  154. 
Destruotfon  of  records,  data  relating  to,  2B6. 
»,177. 
of  mail,  176. 
Differences  on  interlhie  settlements,  31,  34. 
Dining  pars;  supplies,  115;  other  reoords  («ce  Aux- 
iliary operations). 
Piwetars*  mlnntas,  1. 
Discharge  tickets,  51c. 

Dispatching  records;  locomotives,  144;  trains,  163. 
Distributfon;  of  expenditures,  50,  54,  57(f,  c,  ll^i^- 

of  tlBS»4sbies,  91;  of  ears,  191. 
Diversion  of  freight,  92. 

Divisions  (operating);  material  and  supplies  rec- 
ords, 110c;  locomotive  mileage  records,  1686;  sta* 
tistics,  214, 218, 230. 

Divisions  (revenue);  ssttlemePta,  SI;  fala  anttari- 


nmx  TO 


SBOOBDS. 


lliall8;oatahaiMiig,  l>y  paiM, »,  ItiaJ  by  sfnrts, 

65c. 

Duplex  tickets;  x>ortions  redeemed,  96i;  stubs  and 

conductors'  i>ortk>ns,  172c. 
DiQttteate  reoorcb;  of  claim  pi^en,  7k;of  ageney 

and  yard  records,  181^,  18^,  183(f,  185,  186,  187e, 
188/",  189/,  190,  1926, 193, 194c,  195d,  197(f,  200d,  202i; 
of  joint  agency  records,  238^,  239/,  240, 241 ;  in  gen- 
Slid,  961. 

Efficiency  tests  of  employees,  252a. 
Embargo  records,  lOi. 

Employees;  flddity  bonds,  17;  traitMules  examina- 
tions, 167;  hoiu^  of  service  records,  169,  210d; 
general  statistics,  210;,  217,  220;  empk>yment  rec- 
ords, 252;  instructions,  253. 

Fnginsirfng  leeords,  250. 

Enginehouse  classified  records,  130-145. 

Enginemen;  fuel  requisitions  and  receipts,  1186; 
accident  reports,  1666. 

Snvelopflsfor  tioketsaBdeiba^  17%,  1, 189e. 

Equ^mant;  investment,  57;  shop  and  enginehouse 
laoords,  130-145;  accident  damage,  166c;  floating 
aqiil^;mient,  175.  {See  also  Cars,  Locomotives.) 

Estimates;  for  aqModitures,  58;  of  icfveoasa  and 
expenses,  221;  for  engineering  projects,  2Btk 

Examinatk>ns  of  employees,  167,  252a. 

Excess  baggage;  revenue,  36,  190;  record  of  checiu, 
96c,  192c;  used  ebedks  and  coupons,  06e. 

TftxfllMmgs  orders  used,  966. 

l^H^ange  train  tickets  uaed,  96s.  * 

Excursion  traffic,  98. 

Executive  committee  minutes,  1. 

Expenditnres;  classified  naeords,  HM8;  reports  to 
regulating  bodies,  210fe. 

Expense  bills,  188a. 

EsqiMnses;  statistics,  2106,  213,  220;  estimates,  221; 
<tf  Joint  agenoies,  231, 288. 

Explosives  routed,  2056. 
Export  freight,  174. 
Express  revenue,  36. 

Eitensimns  (of  road);  esttmstee  and  aammjUee,  5^ 

engineering  records,  250. 
Extensions  (of  time) ;  on  contracts  and  i^pteements, 

14a;  on  tickets,  94c,/. 
Bxtra^aro  refund  (nrders  redeemed,  96j. 

FSres;  interline  settlements,  34;  train  collections,  35, 
1728,6. 

last  freight;  interline  settleoients,  81;  v^orts  oi 

movement,  202e. 
Feeding  of  live  stock,  187(1. 
Ferry  tiokets  used,  96a. 
FideUty  bonds,  17. 

Field  reports  of  land  and  industrial  agents,  2Me, 
Financial  records  classified,  1-22. 
Fines  for  faulty  mail  service,  176. 
Vtie;in8iiranoe  records,  18a,  6,  c*  reports  of  damages, 

lSg,h,  72;  claims  records,  20a,  71, 
Firebox  inspection,  136c. 
Floating  equipment  operation  records,  175. 
Foreign  oan^  material  fsoords  for  xepaiis,  113<; 

movement  records,  IflOSt 
Franchise  reoords,  13. 

Free  transportation;  authorities  for  free  freight,  90^; 
ftaatlflkets,17V,i».  (^SfcsaboFasMS.) 


Freif^;  innmnoa,  18;  tnom,  M,  fair  and 

short  freight,  75;  damaged  freight,  75,  76;  un- 
claimed freight,  75, 76, 193;  refused  freight,  75, 76; 
diversion,  92;  reconsignment,  92,  ISOg;  company 
ike^t,  llli,  1816, 182<;  nonagency  station  diip- 
ments,  172j;  import,  export,  and  bonded  freight, 
174;  freight  transferred,  180c;  freight  delivered, 
180c,  d,  c;  checkers'  records,  18Q^;  sliipments  not 
waybllled,  181c;  bills  of  lading  and  leleases,  184; 
stopsintransit,  18i^  weic^iing,  186;  loading,  187a,  6; 
icing  and  ventilating,  187c;  handling  live 
stock,  187d;  expense  bills,  188a;  arrival  notices, 
196;  nonrevenne  waybills,  204e;  exidodves,  2066; 
tonnage  records,  214, 220, 222;  joint  agency  records, 
233,235,236,239.  (.SccoZjo  Milk,  Waybills.) 

Freight  bills  on  company  material,  llli. 

Freight  cam.  {See  Cm.) 

Freight  olaims,  70, 71, 198. 

Fuel  records,  118. 

Funded  debt.  (.See  Bonds,  Securities.) 

Garnishments  of  pay;  record,  52;  Cess  ooUeoted,  198. 

Gateway  statistics,  233,  234,  23G. 
General  records  classified,  1-22. 
Grain  stopped  in  tianflit,  185. 

Homeseekers'  inquiries  and  replies,  254a. 
Hospital  department,  255. 
Honis  of  service;  leooicds,  161^  r^orts  to  regulating 
bodiss.iaOi.  . 

loing;  of  pasBenger  ears,  148;  frright  ears,  18%; 
charges,  198. 

Identification  slips  and  checks;  of  ticket  holders,  96c;* 
of  pass  holders,  171^,  172^;  of  sleeping-car  pas- 
sengers, 172^. 

Immigration  department  reoords,  254.  4|f|ljt 

Import  freight,  174. 

Improper-repair  cards,  135d. 

Inecmie  aeeouat  atatements,  212, 290. 

Indemntty  bonds,  90ft. 

Indexes;  to  ledgers,  7a;  to  vouchers,  55a,  /;  to  MDs 
collectible,  56a,  d;  to  claims  records,  70a. 

Industrial  department  reoords,  254. 

]j4aiies.  (5«sLlvasto(dc,PeaonaIii4aries.) 

Inspection;  for  insurance,  18d;  of  time  pieces,  21;  of 
scale  weight,  21;  of  material  and  supplies,  1136;  of 
equipment,  136;  ofroadway  and  structures,  153a,6; 
of  rails,  U8e;  of  sosles,  187;  of  loaded  oars,  ISZa; 
for  flhipamt  of  explosives,  2056;  reports  to  regu- 
lating bodies,  210c,/;  of  freight,  239. 

Instructions;  for  train  make-up,  203;  bom  joint 
i^cenoies,  230;  to  agents  and  others,  2S8.. 

Insurance;  on  carrier's  property  and  pgaperty  in 
transit,  18;  employees'  benefit,  255. 

Interchange  of  cars;  reports  from  other  carriers, 
UNA;  per  diem  reports,  162;  conductors'  reports, 
178e;  agency  and  yard  xeports,  20ae,  d. 

Interest  coupons;  i-ecord,  4d:  canceled,  6. 

Interline  traffic;  freight  settlements,  30, 31;  passen- 
ger settlements,  34;  waybills,  1826,  c,  d. 

Intentato  OonuBsma  Gommiadon;  fiwttt*§  ^vww- 
rences,  QCf:  carrier's  reports,  210. 

Inventories;  of  road  and  equipment,  57a;  of  material 
and  supplies,  112;  of  commissary  supplies,  115c; 
of  tIdESte  at  agendas,  1806. 


4i 


TO  KCOBDS. 


and  supplies,  1116,  g. 
wporti  of  tofliii  mm!  indnrtrialagmts,  25i6. 

Jackets,  claim,  71ft. 

Job  tickets,  53, 57d,  e. 

Joint  agencies  records  classified,  230-243. 

'omtb;  at  gaMnl  aOern,  9;  )oanial  intrtas,  11; 
for  auxiliary  ox)eratians,  12  note;  of  comnt  liabili- 
ties, 19«;  of  freight  revenues,  30;  of  passenger-train 
revenues,  33,  35,  36;  of  switching  revenues,  37; 

AsuiuiiigB  flnd  storage  ivvcdim,  tSi  of  Bon- 
transportation  revenues,  39;  (rfexpenditmilB4»> 
tail,  50,  54;  for  joint  agencies,  243  note. 

JimctioQ  reports;  of  car  movements,  IGOb;  of 
fliroa^  wayMDs,  ISle;  of  cis  Intewianged,  202d. 

Labor;  expenditures  in  general,  50;  time  records,  53; 


Ifileage  bueau  asMflments,  34, 241a. 

Milk;  ravoiae  racords,  36;  tickets,  96«;  wiybiUg, 


on  company  fuel,  118;.  (5ee  «2w  ft|fb> 

Land  department  records,  254. 
Lawsuits  afiecting  employees'  pay,  82. 


LadcKs;  oi  capital  stock,  3a;  of  wglrtwgd  bonds,  4m: 

general  and  auxiliary,  7;  for  auxiliary  operations, 
12  note;  of  current  liabilities,  19e,  g;  of  agents' 
■wwHii,  Wa;  Qt  fttii^  mwues,  30;  ot  puaen- 
p»4ntaii«v«iiiMi,S,aB^38;  ofswitAiBgioiveniMB, 

1^  of  dmurrage  and  storage  revenues,  38;  of  non- 
Imsportation  revenues,  39;  of  expenditures  in 
iMaa,  50,  54;  for  material  and  supplies,  110;  for 


Letters.  (See  CcxrespondflBM.) 

Lig^t-weighed  cars,  139. 

Live  stock;  killed  or  injured,  73;  stopped  for  feeding, 
M;  mtmAtH,  fed,  and  watered, 

liMMWiUfii;  noords,  187«,   dniges  collected,  193. 

Locomotives;  boiler  repair  and  inspection,  133, 136«,- 
firebox  inspection,  136c;  spark-arrester  and  ash- 
pm1mpmiam,Udi;  acrriee and mOeagB records, 
138,  168;  record  of  failures,  143;  ortotA  and  dis- 
patched, 144;  statistics  of  pocfmnM%  IM^  330k 
(8u  alto  Equipment.) 

noords,  70s,  71a. 


Msil;  i«if«anB  neorti,  36;  service  and  pnalty  rec- 
ords, 176. 
Manifests  with  baggage,  193^,  f  . 
Manufactured  stock,  116. 
UtfB  §K  ttghiBering  projects,  350. 
MartDe  •qnipment  operation,  ITS. 

;  q;aotations  from  agents  and  others,  93. 
I  and  supplies  records;  exi)enditures  in  gen- 
«al,  M;  road  and  equipment  expenditures,  57d,  e; 
m  band,  110;  pnWhaaea  and  aales.  111;  doiiv«ries 
to  carrier,  lllA,  113a,  d;  freight  bills,  lilt;  scrap, 
lllj,  k;  inventories,  112;  inspection  and  testing, 
113^*  released  and  returned  to  stock,  113c;  issue, 
114;  tor  diidiif  and  esM  ear  aorviee,  llfi;  lor  ahop 
manufactue,  11^  ott  and  niala,  117^  eonqpany 
fuel,  118. 
Meal  checks  used,  96a. 
MwekandiBe.  (AwFMglit.) 
Mileage;  of  locomotives,  138, 168;  of  can  sod  trains, 
173a,  b,  215;  tonmiln,  21^  230;  imniups  iiin<i  , 
218,  220. 

MlaagnbeoiEi;  iMd,96e>*  eof«nndHnMd,Mlu'eoa- 

pons  hon(M^,  1734r 
titthmBnli,  IMlt. 


Nonagen^  stations;  ean  on  hand  at,  173d;*  frti^t 

reoetved  at,  17^;  releases  for  deliveries  at,  184e, 
Nontransportation  revwnia.  (JSee  Revama.) 
Notes  canceled,  6. 

Notiees;  of  sidbaer^tion  for  aeeqrities,  8«,  4e:  of  anitB 
affeoting  emptofiatf  pay,  031?  of  ftai^t  anivab, 

196. 

Niunbers  changed  on  equipment,  140. 
Oil  records,  117. 

Operators'  copies;  of  train  orders,  163;  of  telegrams. 


Order-notify  bills  of  lading,  1845. 

Orders;  for  ticket  stock,  94a;  for  baggage  checks,  95a; 
for  majterials  and  supplies,  111a;  for  car-repair 
malarM  of  eOier  eanien,  llSi;*  shop  cnden,  116a; 
train  and  clearanea  orders,  163;  for  pass  stock, 
171o;  from  shippers  and  consignees,  180f ,  g,  184a; 
weighing  orders,  186;  switching  orders,  194b;  from 
InterstataConmiereeOomniiBBion,  210^7. 

Ore  not  wsybilled,  ISle. 

Outside  operations  leoofda,  12. 

Overfreight,  75. 

Overcharges;  claims  records,  70,  71;  statements, 

Overcollections  by  agaai^  MS. 
Overtime  tickets,  53. 

Painting  of  structures,  155. 

Parcel  rooms;  revenues,  39;  used  checks,  96«. 

Parlor  cars;  revenue,  36;  used  tickets,  86a;  passen* 

gKs  bandied,  17gl;mwtaHuiM,  191. 
Paasenser  cars.  (See  Cars.) 
Passenger-mile  statistics,  218, 220. 
Passenger-train  revenues,  33-36. 
Pii—iimm;  eontoeton*  reports,  172d,  h;  statistks, 

2IS, 230;  joint  agency  records,  234, 235, 236. 
Passes;  pass  stock,  171o,  6;  records,  171, 172e,f;  ool> 

lected,  171i,  k;  unused,  1712;  envelopes,  172t. 
Passing  reports  of  waybills,  181e,  d. 
Faalmfor  tioketa,  96a»au 
Pattern  records,  14L 

Pay;  pay-roll  records,  51,  57d,  e;  assignments,  at- 
tachments, and  gamidiments,  52;  reports  to  reg- 
nlatiiis  bote,  2119. 

Pay  checks,  51  e,/. 

Per  diem  reports,  162.  {See  also  Interchange  ol 
cars.) 

ParfHmances  of  looomotives,  216, 220. 
Permits;  to  rldaonfMlKbttniiis,  96a;  dergy  per- 
mits, 243. 

Personal  injuries;  claim  records,  70,  71;  reports  on 

ii^iiries,  74. 
Phonograph  records,  267c. 
Placards  for  routing  cars,  205. 
Plans  for  engineering  projects,  250. 
Poles  stopped  in  tranatt,  186. 
Police  service,  177, 
Policies  for  insurance,  186,  c. 
Posts  stopped  in  transit,  185. 
Prembnns  paid  for  insmranoe,  18b. 
Prepaid  orders,  966. 

Prioaraenxda  of  matvlalB  and  asvpUasy  UU.  UIA 


rmmi  to 

Mtii«  liaaiaofden;fortieiBetatodc,9ia;«BrpaaB 

stock,  171a. 
Profiles  for  engineering  projects,  280. 
Profit  and  loss  account  statements,  212, 220. 
PtOTidsnt  department  reoords,  286. 
Pnxinfram  security  holden,  6.  w 
Punches  for  tickets,  178. 

Purchases  of  materials  and  supplies;  purchase  and 
doiimy,  111;  reoalplB,  118;  teal  raeords,  Hi. 

Quotations;  of  carrier's  rates,  90«;  of  market  news, 
91 

Rails;  leooM  of  raia  laU,  160;  iqpocta  of  broken 

rails,  153e. 

Rate  authorities,  90, 

Receipts,  on  pay  records,  51«,/;  for  cash  paid  out, 
65ftir  for  tariff  and  Oftber  rate  aotboritiM,  90^-  for 
tiABta  distributed,  94e;  for  materials  and  supplies 
received,  lllA;  for  materials  and  supplies  issued, 
114c;  for  commissary  supplies  issued,  1156;  for 
fuel  supplied,  118k;ior  employees'  time-tables, 
vm;  for  paaasB,  17kr  for  freii^t  delivered  to  con- 
signees, 1805;  for  stop-over  tickets  deposited, 
189^*  for  valuables  handled,  192e;  for  lost  and 
mismatched  baggage  checks,  19^. 

Raeaiver'aovtiflBalaaeanadad,  d. 

Baoonsignment  of fred^^  neocda,  93;  oidata,  iSOm 
Obarges,  193. 

Badiemed  transportation,  96, 97. 

Redneed  rates;  aathorities,  90e,  9;  credentials,  241. 

Refunds;  of  demurrage  and  storage,  38, 2ttf;  of  ttc- 
tra  fares,  96j;  misceUanaous,  193. 

Refused  freight  75, 76. 

Registers;  of  stock  transfere,  9c;  of  audited  Toocii- 
en,  55a;  of  bills  collectible,  d6a;  of  dafaaa,  TQii 

train  register,  170o;  of  waybills,  180a. 
Regulating  bodies;  applications  and  authorities  for 

security  issues,  16;  carriers'  oenenReneaa  bi  nates, 

96f;  carrier's  reports,  210. 
Regulations  issued  by  joint  agencies,  230. 
Releases;  of  attachments  of  pay,  526;  on  freight  for 

nonagency  stations,  184^*  on  bad-order  baggage, 

1931. 

Relief  claims  by  agents,  201. 

Relief  department  records,  255. 

Remittances  from  agents  and  conductors,  197,  198. 

BenewBl^ot  oontraots  and  {^[Eeenieiits,  14a;  of 

structures,  151. 
Rent  revenue,  39. 

Repairs;  repair  cards,  bbg,  135;  material  for  foreign 
oan,  ll2d;  repairs  to  equipment,  130,  }32;  boiler 
repair  reports,  136e,  210e,  /;  rei)airs  of  struotaros, 
151;  reports  to  regulating  bodiea,.2)|0e«/* 

Replacement  records,  576. 

Reports  by  carrier;  to  r^folattng  bodies,  21(^  to 
gtockhoMere,  211. 

Bequests;  for  security  allotments,  3e,  4e;  for  tarifls 
and  other  rate  authorities,  90(f.  e;  concerning 
freight  diversion  and  reoonsignment,  9Sb;  for 
passes,  171e. 

Requisitions;  for  materials  and  supplies  issued, 
57d,  «,  114c;  for  tickets,  94e;*  for  materials  and 
aiq^P^  porobaaed,  lll/r  for  oommissary  sup- 
plies, 1156;  for  shop  material,  116a;  for  fuel,  118k. 

Reshipment  of  freight  stopped  in  transit,  185. 

Retirements;  of  securities,  6;  of  property,  576. 


BSCIOBDB.  45 

Revenue;  freight,  30-8!^  passenger-train,  33-36; 
switching,  37;  demurrage  and  storage,  38;  other 
than  from  transportation,  39;  station  records, 
198;  reports  to  regulating  bodies,  2106;  periodical 
statements,  213,211^  estimates,  221;  aguits'  re- 
ports, 222;  received  by  joint  agencies,  28^  236. 

Road  and  equipment  investment,  57. 

Roadway;  work  performed,  150;  inspection,  153a. 

Bobbery  InvaatlgallBn,  177. 

Rosters  of  employees,  170a,  252a. 

Rules  issued  by  joint  agencies,  230. 

Salaries.  {See  Pay.) 

Sales;  of  securities,  3d,  4c,  210Jk;  of  road  and  equi^v 
ment  property,  57c;*  of  damaged  and  refused 
freight,  76;  of  unclaimed  freight,  76,  193;  of 
materials  and  supplies.  Hid,  e;  of  scrap  matwiii, 
ink;  of  tiflketaaad  mflsase  books,  190;  of  water, 
193. 

Savings  department  records,  255. 

Scales  inspeetion,  167.  (;9«t«lBaWeigUB.) 

Scrap  material,  lllj,  "k. 

Scrip;  books  used,  96c;   baggage  scrip  used,  96c; 

book  covers,  96A;  joint  agwcy  settlements,  241a. 
Serip  bonan  settiemnts,  84. 
Seat  checks  used,  96a. 

Securities;  lists  of  holders,  56;  retired,  6;  owned, 
8;  apphcations  and  authorities  for  issue,  16. 
{See  aiw  Bonds,  Capital  atoek.) 

Service  leoorda;  of  lueomotives,  18^  of  employees, 

252a. 

Settlraients;  of  freight  revenue,  30, 31;  ofpassengor- 
train  revenue,  33, 34, 36;  affecting  switching  rev- 
enoe,  87;  of  demurrage  and  storage,  38;  of  rev- 
enue other  than  from  transportation,  39;  of  con- 
vention and  excursion  business,  98:  on  expense 
bills,  188;  for  underebarges,  2396;  on  mileage 
books,  ds.,  241. 

Shippers.  {See  Consignoia.) 

Shipping  tickets,  184a,/. 

Shops;  materials  and  supplies  balance  sheets,  110c; 
shop  orden  for  mannfBOture,  116a;  diopelaasifled 

records,  130-145. 

Short  freight,  75. 

Side  cards  for  routing  cars,  205a. 

Signal  installations  and  (^[wrations,  166. 

Sleeping  cars;  used  tickets,  96a;  identification 
checks,  172^;  passengers  handled,  112h;  reserva- 
tions, 191.  {See  also  Auxiliary  operations.) 

Spark  arrester  inspection,  1364. 

Special-rate  orders,  9Qe. 

Special  service  train  revenue,  36. 

Specifications;  for  boilers,  210A;  for  engineering 
projects,  250. 

Spur  tracks  laid  and  taken  up,  150c. 

Station  employees.  {See  EmplcqpipB.) 

Station  privileges  revenue,  39. 

Station  records,  196.  (.See  alto  Agency  records 
Agents,  Ktmagency  stations.) 

Statistical  records  classified,  210-223. 

Steamships;  traffic  engagements,  174;  ticket  settle- 
ments, 242. 

Steneaedean,iaB. 

Stenographers'  records,  257c. 

Stewards  of  cars;  reports  on  supplies,  llSo;  requisi- 
tions and  receipts,  1156. 


mmx.  TO  sEcoBDa 


iMu  (See  Capital  stock,  Live  ilMl^  IfHifftlilii 

•Blsopplies,  Passes,  Tickets.) 
itodc4»rds  for  inventories,  U2b. 

Stockholders.  (^Sm  Capital  stoekyVotiiig.) 

Stop-over  pasters  and  tickets;  used  and  oemoeled, 
96^*  envelopes  and  receipts,  189e. 

Si4»«rMi^  is  tnuit»  UB. 

Storage;  revennai^  9^  MMliii^  Mi;  Jolit  t^mBf 
records,  238. 

Storage  checks  for  baggage,  95e,  96«. 

itankMpMS*  uMem  tod  raqidsitions,  ill/. 

Stores  reootdselassifled,  110-118. 

Structures;  rejwirs  and  ii  mill,  m,  11^  ta|pt»* 
tkm,  153;  pubiting,  155. 

SMm;  •!  HBoritfes,  36,  4ft;  of  checks,  19g;  of  mile- 
age and  scrip  booka^  Mr;  of  MM  tad  Mpai 
cards,  135o,-  <rf  requests  for  passes,  171c;  of  trip 
pajMs,  mf;  of  cash  fare  xeoe^ts,  liae;  of  tickets, 

woauipUBii  aatieaa  hpimhIHh^  te,  4g. 

Suits  affecting  employees'  pay,  62. 
Supplies.  (See  Materials  and  supplies. ) 
Swifediing;  revenues,  37;  records,  160c,  194. 

lUmlatiog  cards,  223. 
Tarifb,M. 
Tax  raeofda,  15. 

Telegrams;  originab  ratanad  st  nntlliwili,  SHir 

copies  of,  2576. 
Telflgraidi  aervioa  ravenae,  39. 
Tdqgn^ddc  pasMB,  ITIi 

Telegraphic  reports;  of  merchandise  at  terminals, 
1^-  of  fire  damages,  18^;  of  supplies  on  hand, 
IM^  of  cars  on  hand  and  required,  161c;  of  cars 
intmfliaBgad,  MM!r  9t1a^tnli^mmamt,  202c. 

Tlhphone  service  revenue,  39. 

Tminals,  merchandise  at,  18/. 

Tirting;  of  materials  and  supplies,  113ft;  of  empkty- 
aa^MM.  (tfwciwPiritamanoM.) 

Ticket  pundMBy  ITS. 

Tickets;  used  in  auxiliary  operations,  12  note; 
ticket  reports,  34, 190;  discharge  tickets,  51e;  time 
flAii^  i7d.  If  omUUia  and  delayed-time 
1i*i«8,  M;  Job  tiekete,  53,  574,  e;  tioicot  atoek, 
94a,  b;  requisitions  and  receipts,  94c;  lost  and 
atolen  tidtets,  94d,-  extensions,  94e,  f;  used  and 
•neaMy  Ma,  6,  it  mmaed  or  unissued,  9^;  re- 
taied,9(a,  fkwtiekolB,171i,iii;ooiidiictor8' 
reports,  172d;  envebpes,  172i;  shipping  tiokate, 
1840,/;  used  in  weighing,  186,  239d;  agency  rec- 
Ofds,  180;  switching  tickets,  194ft;  joint  agency 

▼alidationa,  MO;  JolHt  i^noy  artttManta,  aa 

Tfealaid,  150a,  ft. 

Time  inq)ectors'  reports,  21. 

Tlaoe  limit  extensions  on  tickets,  04c,/. 

TlBoneevtearaa^lsfyaaa;  tima  tickets,  5lc,  67d,  c; 
time  slipayM;  overtime  and  delayed-time  tiokate, 
53;  time  ht^M^  M»  fU,  «.  yk$  «bo  Boon  of 
service.) 

TkBottUai;  poliUe,  M;  for  MBptoTOM,  IM. 

Title  p^MTS,  13. 

Ton-mfle  statistics,  214, 220. 
Tonnage  statistics,  214, 220, 222. 


TlmfaMBta  npona;  ob  Itao  danaga,  72;  m  stock 

Ulladoriq|iind,73. 
Traffic  Tooords  classified,  9<MM. 
Train  checks  used,  96a. 
TkateeoBaeligaa,  36,  l72o,  ft. 
Train-miles  stafBMBta,  215. 
Train  privflege  revenue,  39. 
Train  rules  examinations,  167. 
Tniaam;  nporta  on  atoek  killed  or  injured,  73; 
train  order  copies,  MM,  /;  rceord  of  boms  of 
service,  169g;  record  of  uiWi^mi^  Mlfc  (0m  •Im 
Conductors'  records.) 
IMbi?  xaeoida  of  movements,  163,  170o;  records  of 
aeoidents,  IM;  dolaj  nparta,  MMp  Mdnotots' 
reports,  173;  records  of  train  make-up,  173c,  203. 
Transfer  companies'  checks  and  manifests,  95c,  192j^. 
Tnaatas  laoords;  for  securities,  3c,  d,  4c;  for  com- 

papjr  itandi,  IM^  cir  of  i«aBta,M;  for  MtoMaod 

aupplies,  1146;  for  f^wlght,  180c,  187*. 

Transportation  records  classified,  160-177. 
Traveling  accountants'  and  auditors'  reports,  21 
Tiaawni^aimiidu,l9,a. 
Treasury  securities,  8. 
Trial  balance  sheets.  (8«e  "n'mttt  abaate.) 
Trip  tickets  used,  96a. 
Traeksiaamod  and  applied,  ia«. 

UndaiMd  freight,  75,  76, 193. 

UB0oDaotodebaigaB,188c,196e.  (^SMoboUnaettlad 

accounts.) 
Undercharges,  183ft,  2396. 

Unloading;  of  livestock,  187d,- charges  coUected,  193. 
UnaatHad  aoBoimts;  wi^biOs,  32;  accounts,  56& 
(ffmtim  UaooBaetod  diaiiw.) 

ValMMioaof  tlMi^iiaedpaalcn,  Oto,  b;  noorda, 

240. 

Ventilatfon  of  cars,  187c. 
Voting  lists  and  proxies,  5. 
VondMn;  for  soxiliary  opentioBB,  U  mie;  treas- 
urer's records,  19c,  i;  voucher  reooida  in  fn- 
«ral,56;  in  Joint  agency  zaaoida,ai8iieli;> 

Wage  certificates,  51c. 
Warehouses,  reports  of  merohandiaa  in,  1^. 
Waste  reports,  117. 
Water  aalcB  ooOaBtiatw,  IM. 
Watering  live  stock,  187<f. 
Way  and  structures  records  classifed,  150-156. 
Waybills;  recapitulations,  30;  unsettled,  32;  agents' 
raeorda,  180b,  *,  ma,  18?^*  Jbr  company  freight, 
181ft,  182c;  passing  reports,  181c,  i;  for  mik, 
cream,  and  empty  carriers  on  passenger  trains, 
18V;  iocal,  182o;  interline,  1826,  c,  d;  baggage 
wayUDt  MM/  iwitobing  waybills,  1946;  card 
waybills,  204;  handledbjr  Joint  Sfn^  M7,  MQv. 
Weather  reports  from  agents,  93. 
Weighing;  of  cars,  139;  of  mail,  176;  of  fraltfbt,  IM^ 

239;  charges  collected,  193. 
Weighmastan' date,  aMi. 
Weight  inspectors'  reports,  21.  (See  aim  BmIm  ) 
Wheel  reports  by  conductors,  173a,  6. 
Wheab  shifted,  removed,  and  applied,  134. 
Woric  ordMs,  M,  67^  «. 

Yard  car  books,  20^. 
Taid  neo(<^  dasfifiod,  18l>-aM. 


O 


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